Provide controls management financial, contract and compliance, and project support for the Faculty of Arts and Sciences (FAS) Capital Projects group in the Office of Physical Resources and Planning (OPRP). The group consists of a Director and six Senior Capital Project Managers. Projects over $100K are capital projects, and project size typically managed by FAS Capital Projects group ranges from ~$500K to over $100M. Projects occur in any of FAS' 268 buildings: science laboratories, museums, libraries, classrooms, residences, athletic facilities and administrative spaces.
The following are key responsibilities:
Capital Project Reporting
Responsibility for monthly Capital Project Status Log (PSL). Includes editing and ensuring consistent, high quality budget and narrative updates prepared by Sr. Project Managers. The PSL report is distributed monthly to the OPRP Associate Dean and Director of Capital Projects.
Assist Director in tracking the assignments to Project Managers and the impact of project schedule and budget on individual workload.
Assist Director in tracking studies or pending projects not yet approved for advancement as active capital projects.
Assist Director in tracking monthly Executive Project Summary reports sent to Central Administration on all capital projects over $5M.
Collaborate with the Director, the Capital Projects group and an outside consultant on the tracking and benchmarking of capital project costs. Reporting will be on both historical and current data. The base measurement is cost per square foot per project though reporting will allow for analysis of budget variables.
Assist the Capital Projects group with matters related to University contract policies applicable to capital activity: design, construction and equipment. Develop knowledge of Harvard's standard suite of contracts and recommend appropriate use as needed on a project-by-project basis.
Manage a contract activity log to track contract status from initiation through contract execution with a strong focus on full execution of construction contracts prior to start of construction.
Assist Sr. Project Managers with contract preparation: create contract drafts and executable documents based on information provided by the Project Managers, prepare contract attachments, route contracts for signature, copy/distribute, and track execution by other parties.
MAAB and Building Permits
Compile spending data per building to track MA Architectural Access Board (MAAB) spending thresholds which trigger full-building accessibility compliance work. Through this work, bring focus to priority buildings in which significant capital activity is planned.
Liaison with the Harvard Planning Office to collect annual FAS building assessed values and related data to help inform OPRP's understanding of potential MAAB triggers.
Assist Project Managers with processes related to Request for Proposals and Requests for Bids to architects and contractors.
Process Early Work Authorizations, if needed, and secure insurance certificates prior to construction contract execution.
Manage the close-out process for capital projects managed by the Sr. Project Managers. This requires working closely with Harvard's Property Information Resource Center (PIRC), a University depository for project drawing records, and project-specific design teams to ensure submissions comply with PIRC's published guidelines.
Duties may include periodic project assistance as needed.
IMPORTANT NOTE: To be considered for this position, applicants must submit a cover letter and resume.
All formal written offers will be made by FAS Human Resources.
Salary Grade: 057
Union: 00 - Non Union, Exempt or Temporary
5+ years of construction or related industry experience.
Advanced proficiency with Excel.
Bachelor's degree or an equivalent of education strongly preferred
Must be dependable, cooperative, and have a positive, pitch-in attitude, excellent interpersonal, proofreading and financial record-keeping skills.
Excellent judgment, initiative, carefulness and follow-through is essential with strong attention to detail.
Strong oral and written communication skills.
Must be organized and able to work independently, cooperatively and with interruptions.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 53560BR
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.