Responsible for pre-award and non-financial post-award activities for all sponsored projects for the University departments and units assigned to the position.Â
The individual is a member of a Team and must contribute to the team effort, as needed.Â This may involve assisting colleagues to ensure timely campus service to departments, units, and sponsors, as needed and to perform back-up duties during staff vacations or sick leaves
Interacts with individuals at companies and institutions regarding all agreement/contract types; faculty and administrative staff at the University; and on occasions with staff of the federal government, non-federal sponsors and other organizations.Â
Negotiates acceptable terms and conditions in accordance with the specific primary funding sponsors' provisions, University's policies applicable to sponsored projects; partner institution's/organization's input; input from the University's principal investigators, administrators and central administration.
Monitors post-award activities, such as requests for supplemental funding; requests for extension of the period of performance for sponsored projects; obtaining sponsor approvals for major changes to project work scope or major changes to anticipated expenditures, etc.Â
Reviews binding contractual terms in applications and assists faculty and administrative staff in the preparation of applications for compliance with sponsor and institutional policies, procedures, guidelines and regulations.
Transmits proposals and other documents, including report submission, using various sponsorsâ™ systems â“ federal and non-federal.
Confirms appropriate evidence of approvals that commitments made in proposals can be honored, to help protect the University from harm and potential claims that might arise against the University from work done under a sponsored agreement.
Communicates and collaborates with University departments/units, URA pre-award team and URA post-award, technology transfer and compliance teams/units to facilitate smooth transition throughout the full life cycle. Updates AURA as necessary when applications/proposals are not funded, withdrawn or not routed.
Reviews Sponsor guidelines and processes or assists with development of proposals in compliance with University and sponsor policies and assist with other grants and contracts activities.
Through interaction with a variety of federal and non-federal funding agencies, faculty, and staff, provides professional assistance with the administration and coordination of proposals and awards in research and training.
Provides faculty and administrators with application preparation, analyzing possible solutions to problems that arise using standard procedures. Reviews, interprets, and negotiates contract and grant terms to determine compliance and/or conflict with federal regulations and procedures.
With moderate guidance, helps to obtain sponsor approvals for major changes to project work scope, etc. Transmits proposals and manages post award administration, gathers and submits closeout documentation, and maintains records. Ensures completeness and accuracy and coordinates any internal controls prior to the submission of documents to awarding agency.
Performs other related work as needed.
Bachelor's degree in a business or Liberal Arts field.
Some legal or paralegal work experience.
A minimum of two years of contract experience.
Proficiency with spreadsheet and word processing software.
A minimum of three years of experience working with sponsored research administration in an academic environment.
Background with sponsored research administration especially electronic, in university environment.
Working knowledge in FAS, Business objects, and accounting principles, clinical trial agreements, corporate sponsored research agreements, confidentiality agreements, data use agreements, federal research contracts (including the Federal Acquisition Regulations) federal and non-federal pre and post-award policies and University allowable cost policies.
Analytical, proactive, solution-oriented, possess exceptional communication skills (oral & written) and self-motivated.
Rapid proficiency in the use of University of Chicago web-application systems such as AURA and various sponsor electronic systems.Â Incumbents are expected to review and process proposals, awards, and other grant and contract activity within AURA-GRANTS.Â Â Â
Strong computer skills including word processing, database management and spreadsheet skills.
Work independently with a high degree of initiative and to work on multiple projects simultaneously, organize, prioritize workload during high-pressure, high-volume workload periods, and meet deadlines.
Exercise sound judgement in prioritizing tasks, manage detail-oriented workload and stress.
Willingness to learn new skills, take on new challenges, and effectively interact and collaborate with all levels of university administrators and faculty members.
Excellent planning, problem-solving, organizational, project management and customer services skills. Customer service is a high priority of the office with a demeanor of civility and professionalism at all times.
Develop and manage interpersonal relationships.
Excellent verbal and written communication skills.Â Â
Review and process information within a computerized web system (AURA) throughout most of the work-day.Â Â
Work effectively and collegially with little supervision or as member of a team.
Make decisions independently that will have downstream impacts on the management of sponsored projects.
Manage detail-oriented workload, to organize and prioritize workload during high-pressure, high-volume workload periods and to manage stress.
Exercise sound judgment, absolute discretion regarding confidential matters, and tact.
Handle multiple, concurrent tasks.
Interact by phone, email or in person with faculty and administrative staff at the University and occasionally with staff of federal government, non-federal sponsors, and other institutions and organizations.
Sit for 4 hours or more.
Use standard office equipment.
Use computers extensively for 4 hours or more.
Travel to various on-campus locations on a daily basis.
Cover letter (preferred)
Reference Contact Information (preferred)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR10306
About University of Chicago (UC)
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.