Working as a member of a three-person team and reporting to the Registrar, the Coordinator of Course Enrollment and Classroom Scheduling works with students, faculty and staff at HDS, other Harvard schools, and the Boston Interreligious Theological Consortium (BTI). The Coordinator manages the enrollment and grading processing and reporting for cross-registered and non-degree students, is the primary point of contact for HDS class scheduling, coordinates the HDS course evaluation process, and has primary oversight for the production of the annual HDS Handbook for Students.
Manages enrollment processes related to cross-registration between HDS and BTI, including onboarding and enrollment of students; liaison between HDS and BTI registrars; creation of enrollment and grading reporting to BTI schools; auditing and reconciliation of enrollments.
Manages inquiries from external non-degree students (class auditors and Tuition Assistance Program).
Acts as liaison between Registrar's Office and registrar office staff at other Harvard schools to answer questions and resolve issues related to cross-registration between Harvard schools.
Maintains enrollment records of external non-degree students.
Creation of grade reports; responsibility for follow up on missing and incomplete grades.
Schedules classroom space for courses held on the HDS campus, using EMS RoomBook system.
Using course evaluation software, manages setup each semester of HDS course evaluation system, including survey questions, communication to students, and release of final reporting to authorized users.
On an annual basis, using desktop publishing software, is responsible for updating the HDS Handbook for Students, insuring accuracy of information, and coordinates production of Handbook for publication.
Responsibility for timely processing of department invoices for payment.
The Harvard Divinity School (HDS) seeks to respect, understand, and learn from the cultures and beliefs of the members of our diverse community and cultivate an environment in which all members of our community can participate and thrive. We endeavor to accept responsibility for the impact of our actions on our community, our environment, and the world as we advance our shared commitment to education and scholarship. We are dedicated to building a community, and, ultimately, a world, in which people can peacefully live and work together across religious and cultural divides. HDS actively seeks and welcomes people of color, women, the LGBTQIA+ community, persons with disabilities, and people at intersections of these identities, from across the spectrum of disciplines and methods to contribute to our mission to educate students of religion for intellectual leadership, professional service, and ministry.
Harvard Divinity School is a nonsectarian school of religious and theological studies. To help build a world in which people can live and work together across religious and cultural divides, Harvard Divinity School educates scholars, teachers, ministers, and other professionals for leadership and service in religious, government and public service spheres. Drawing on its historical strength in Christian studies and its significant resources in global religious studies, Harvard Divinity School educates scholars, teachers, ministers, and other professionals for leadership and service both nationally and internationally. To help in building a world in which people can live and work together across religious and cultural divides, we strive to be a primary resource in religious and theological studies for the academy, for religious communities, and in the public sphere.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
3-5 years relevant work experience. Education beyond high school may count toward experience.
Bachelor's degree preferred.
Solid working knowledge of Microsoft 365 Office suite, including: Word, Outlook and Excel.
Previous experience with student information software preferred.
Experience in academic environment preferred.
Experience with other third-party software programs related to desktop publishing and/or room scheduling desirable.
Ability to handle sensitive and confidential information with discretion.
Familiarity with student record privacy and security (FERPA).
Accuracy and attention to detail.
Excellent organizational, interpersonal, and customer service skills.
IMPORTANT NOTE: Your cover letter and resume should be combined into a SINGLE DOCUMENT under the resume tab. Cover letters are required for every position at Harvard Divinity School. We regret that the Harvard Divinity School does not provide Visa sponsorship.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 53453BR
About Harvard University Divinity School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.