Cedars-Sinai is a national leader in providing high-quality, patient-centered healthcare encompassing primary care as well as niche medicine and conducting research that leads to lifesaving discoveries and innovations. Since its beginning in 1902, Cedars-Sinai has evolved to meet the healthcare needs of one of the most diverse regions in the nation, continually setting new standards in quality and innovation in patient care, research, teaching and community service!
Today, Cedars-Sinai is widely known for its national leadership in redefining healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare globally by developing new approaches to treatment and educating tomorrow's physicians and other health professionals. At the same time, Cedars-Sinai demonstrates a longstanding dedication to strengthening the Los Angeles community through multifaceted programs that improve the health of its most vulnerable residents.
Supporting the OB/GYN department, the Sr. Administrative Assistant will be responsible for a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow. In this role, you will support an individual or multiple staff members by arranging their schedules, appointments and itineraries.
Primary Duties and Responsibilities:
Schedules appointments and meetings.
Makes arrangements for meetings, conferences, or travel for an individual, group or department.
Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.
Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.
Distributes and disseminates information within the department and/or unit.
Orders supplies and arranges for equipment maintenance.
Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
Establishes and maintains an internal filing system.
May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and or unit.
Other work duties may be assigned.
May assist physician and/or research coordinator with basic statistical analysis.
May assist physician and/or research coordinator with managing data for research studies.
May assist physician and/or research coordinator with producing research project reports.
May assist physician and/or research coordinator with literature searches and manuscript formatting.
High School Diploma or GED, required.
Experience and Skillset:
* Minimum of 2 years of office and administrative experience, required. *Ability to handle multiple demands and / or manage complex and competing priorities. *Ability to work with tight timeframes and meet strict deadlines. *Ability to demonstrate time management and priority setting skills. *Ability to use software applications and operate technological devices (e.g., computer, laptop, tablet, smartphone, etc). *Ability to identify problems and resourcefulness to resolve them independently and on own initiative. *Strong analytical and problem-solving skills; excellent organization skills and very detail-oriented; learns new tasks quickly; self-motivated; works well independently with minimal supervision; works well with others; able to multi-task. * Excellent communication (written and verbal) skills. * Strong interpersonal skills for interaction with peers, patients, physicians, and other customers of the medical center.
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major t...eaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.