The Project Manager (PM) will be responsible for overall implementation, coordination, status reporting and stability of college-wide projects that have significant and direct impact on the research administration function of the School of Medicine Basic Sciences and the School of Engineering.
The Finance & Administration team in the Dean's Office provides oversight of business and financial management activities for the school, including financial management, reporting and analysis on sponsored project activities. The Vanderbilt School of Medicine Basic Sciences consists of four Departments and seven Centers. The School of Engineering consists of five Departments and thirteen Institutes/Center. These research-intensive schools consistently rank among the top schools in the U.S. This is a diverse, vibrant research community with a friendly, engaging, and supportive environment.
Duties and Responsibilities
The PM serves as an advocate on behalf of the schools with external technical consultants and institutional staff and leaders and will identify potential problems and will manage the impacts to users due to the introduction of changes, enhancements, and upgrades to research administration systems and tools and will support users during process change and system implementation. This position requires exceptional attention to detail and organizational skills, as well as the ability to envision, recommend, and implement process improvements.
The PM exercises considerable interpersonal skill and grants management knowledge working with end-users, business officers, and technical staff to test and coordinate system changes, enhancements, and upgrades.
The PM will set milestones for project and coordinates efforts between internal and external stakeholders to deliver projects and outcomes effectively and efficiently according to plan.
The PM will Implement and maintain protocols for testing and reconciling data accuracy and will work with technical team to ensure errors and change requests are timely addressed.
The PM will create end user manuals in collaboration with the schools, technical consultants and other project staff.
The PM will identify potential problems and will support users during process change and system implementation.
The PM will support the schools in developing training materials and standard operating procedures and will document system procedure changes and will train users on any updates.
The PM will assess and recommend changes to enhance programmatic and operational decision-making and to improve reports for departments and Principal Investigators.
The PM reports to the CBO of the School of Medicine Basic Sciences and will work collaboratively with the CBO of the School of Engineering. This position is expected to work with internal and external stakeholders while implementing projects. This position does not have supervisory responsibility
Duties and Responsibilities
Bachelor's degree ,preferably in finance or accounting, is necessary.
Minimum 3 years of school/departmental level grants management experience is necessary.
Experience with Oracle financial systems, database management, Excel, and SharePoint is necessary.
Experience leading groups in multifaceted projects and/or change efforts is preferred.
Experience with process mapping, flowcharts, and proven track record of successful process improvement implementation is preferred.
Ability to assess, plan, design and implement complex reports, to identify potential barriers and strategies, to synthesize and integrate information.
Ability to work independently as well as part of a team.
Strong problem-solving skills with attention to detail and accuracy.
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Internal Number: 10000278
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.