Initial Review Date (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The Initial Review Date (IRD) for this job is: 03-24-2021
Dept Marketing Statement Enterprise Financial Systems (EFS), part of the Financial Affairs unit, oversees complex, mission-critical enterprise information technology systems of record. These systems include the Finanical Information System (FIS), CruzBuy, CruzPay/PPS, and the Effort Reporting System. The department provides ongoing analysis, production support and development. EFS department plays a key role in maintaining the operations, functionality, and providing training for campus systems.
Under the general supervision of the Financial Information System (FIS) Manager, the Senior Analyst has primary responsibility for maintaining and enhancing the Financial System (FIS) with a focus on the integrated third party Travel & Expense Management System (TEM), including implementation, data integration analysis, reporting, maintenance releases, and system workflow analysis. The Senior Analyst also plays a key role in maintaining and monitoring the ongoing operation and functionality of the TEM system. Additional analysis will be required for troubleshooting and resolving complex vendor invoices and payments. The incumbent is responsible for performing complex systems analysis and troubleshooting, collaborating extensively with staff members in central and divisional offices. In addition, the incumbent must work closely with the technical programming staff, and the third party vendor, to design, test, implement modifications and enhancements to the system.
Pay, Benefits, & Work Schedule Salary Information: Salary Range $51,100 - $70,000. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: This position is eligible for Full benefits
Schedule Information Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Day
Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz Scotts Valley Campus
Union Representation: None
Employee Relations Code: All Others, Not Confidential
Job Duties 45% Travel & Expense Management (TEM) System, Production and User Support
Develop and maintain advanced knowledge of the TEM system, including the user interface, business rule maintenance, workflow setup, integrations with other systems, and reporting.
Provide help desk support and guidance for TEM system users. Prepare and maintain user facing documentation.
Coordinating scheduling and system testing for upgrades and other system events. Maintain documentation of all system operation processes.
Troubleshoot system problems. Work with technical programming staff, and third party vendor to devise and implement solutions. Create system test plans and test solutions.
Provide analytical support for the interfacing of financial data from the TEM system to the Financial Information System (FIS) ledgers, and the export of data from FIS to the TEM system.
Advise users on FIS and the TEM system best practices. This will involve working collaboratively with divisional staff and various staff members of Central Offices and will frequently involve applying knowledge of basic accounting concepts.
25% Assist in the development and implementation of new or enhanced Financial Information System and TEM System processes.
Work with assembled teams to plan and implement new or improved processes. This will involve working with staff members from other campus offices, developing project schedules, identifying tasks, tracking progress, and providing overall project management. This will frequently involve coordinating training and developing user documentation.
Work with FIS Manager, other user-analysts, vendor, and the technical programming staff to determine modifications to be implemented. Develop programming specifications for the modifications and work with technical programming staff, and vendor to implement and test modifications.
Evaluate the integration releases between the TEM system, and FIS upgrades provided by the vendor, along with any regular and urgent TEM system releases provided by the vendor. Develop specifications for any modifications that need to be made to the upgraded software in order to meet campus needs. Work with technical programming staff to plan, test, and implement the modifications as necessary.
20% Provide Assistance with Vendor Invoices and Payments
Understanding of vendor invoice processing, including multiple payment methods and provide analysis and resolution for vendor invoice issues.
Work with central office and office of record departments to provide user support for problematic vendor payments and payment processes
Advise users on best practices for processing vendor invoices when using FIS Banner
10% Other Duties as assigned
Assist in other Enterprise Financial Systems projects as needed.
Bachelor's degree in related area and / or equivalent experience / training.
Working knowledge of generally accepted accounting principles, preferably as they apply to institutions of higher learning, and fund accounting.
Excellent communication and interpersonal skills, sufficient to communicate effectively with non-technically-oriented customers and technical staff.
Strong skills and knowledge of methodologies associated with analysis of processes and problems, information flow and architecture.
Skills to quickly learn new technical skills from technical documentation and training.
Ability to learn effectively.
Demonstrated experience designing and developing specifications for financial reports and analysis.
Demonstrated experience using standard personal computing software.
Self-motivated and works independently and as part of a team. Comfortable working closely with others in a collaborative team-based environment.
Strong organizational skills and the ability to establish priorities for accomplishing goals, work concurrently on multiple tasks, and meet deadlines.
Good analytical skills in problem identification and resolution, and decision making. Demonstrated problem solving skills.
Demonstrated creativity and initiative.
Good written, oral presentation and training skills.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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