South Asian and African Receiving and Copy Cataloging Specialist
Job Number: 88603
Stanford Libraries is looking for a full-time (100%) South Asia and Africa Receiving and Copy Cataloging Specialist to join our Acquisitions team. The Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. We seek a team member who is ready to share their skills and perspectives and collaborate with colleagues across the organization.
About Stanford Libraries:
Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.
About the Acquisitions Department:
The Acquisitions Department manages the procurement of materials purchased for the world-renowned collections of Stanford Libraries. Our department is comprised of several units, each responsible for a specific function of the acquisitions process. The Monograph Receiving Unit is a team of seven production-oriented specialists who manage the receiving and copy cataloging of materials acquired from vendors around the world.
About the Position:
The South Asia and Africa Receiving and Copy Cataloging Specialist is responsible for managing the receipt of materials from South Asia and Sub-Saharan Africa, including print and digital books, periodicals, and other resources supplied by vendors using various acquisitions methods. Responsibilities also include placing orders for periodicals; overseeing claiming and canceling of orders and reports; performing copy cataloging; and solving complex problems associated with receiving issues. The incumbent also manages the receipt of materials for course reserves and patron requests and must work efficiently and effectively in a fast-paced environment to ensure that new materials are quickly accessible to the research community.
Ordering and Receiving - 40%
Searches local Integrated Library System (SirsiDynix Symphony) for duplication of materials received or ordered
Places orders for periodicals with vendor; creates order record in local database
Receives incoming library materials in local database following established procedures
Resolves complex issues related to ordering, receiving, invoicing, claiming, and processing of materials under general supervision
Evaluates incoming materials for handling decisions
Processes returns following local policies
Copy Cataloging - 30%
Searches bibliographic utilities and loads appropriate record into local database
Creates brief descriptive bibliographic records in MARC format, following guidelines and procedures based on AACR2 and RDA
Performs copy cataloging of materials in non-serial formats, correcting errors in transcription and occasionally adding descriptive information when required by local internal policies and procedures
Creates/updates MARC holdings records for multi-volume titles and accompanying materials according to local policies and procedures and based on ANSI standards
Problem Solving - 30%
Corresponds with vendors and other external contacts regarding specific problems with received materials and follows up when necessary
Communicates with Ordering, Payments, Metadata, and bibliographers to resolve issues with problematic materials and follows up on details when necessary
May serve as a back-up to mail opening staff
Other duties as assigned according to operational need
Minimum Education and Experience Required:
Two-year college degree plus one or more years of experience in an academic library, or equivalent combination of education and relevant experience.
Minimum Knowledge, Skills and Abilities Required:
Reading and writing knowledge of at least one South Asian or African language
Ability to communicate library policy
Ability to apply judgment in choosing procedures and evaluating alternatives
Knowledge of Library of Congress call number system
Demonstrated computer literacy with communication software such as email
Demonstrated ability to perform detailed tasks accurately and efficiently
Demonstrated interpersonal and organizational skills
Other Relevant Knowledge, Skills and Abilities May Include:
Four-year college degree or equivalent desired
Reading knowledge of Urdu strongly preferred
Ability to learn library operational skills desired
Experience working in an academic library desired
Experience using online project management tools such as Atlassian JIRA and Confluence
Demonstrated ability to apply a wide and diverse knowledge base of acquisitions policies, evaluate alternatives, and choose effective, timely solutions, in situations not thoroughly documented by procedures
Ability to push a cart weighing up to 650 lbs. that requires an initial push force up to 70 lbs
Ability to work in an environment that is dusty and or moldy
Ability to lift books that are up to 10 pounds
Ability to kneel and reach
Must be able to stand for many hours
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/.
Standard Hours for this position: 40-hour work week, start and end times to be agreed upon with supervisor.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions.
Why Stanford is for You:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
We believe Stanford's future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.
Location: University Libraries, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.