Lawrence Berkeley National Lab's (LBNL) Office of the Chief Financial Officer (OCFO) Division has an opening for a Policy and Assurance Specialist to join the team.
In this exciting role, you will perform assurance and compliance activities, including the development, coordination, and execution of the department's self-assessment program. You will assist in coordinating audits and corrective actions. You will contribute to the development of new and revised Laboratory procurement policies and procedures and uses concepts in accordance with organizational objectives to solve complex problems in creative and effective ways. You will contribute to the Department's policies and procedures, pro forma documents, and subcontract forms to ensure consistency in application and compliance with the prime contract. You will advise and assist LBNL procurement specialists in the award and administration of their subcontracts in accordance with applicable regulations and procedures. You will recommend and contribute to efforts to makes changes in procurement processes to achieve efficient, effective, and compliant business operations.
What You Will Do:
Emphasize excellent customer service. Play an active role in ensuring Procurement provides a high level of service both to its internal and external customers.
Work with customers to deliver excellent customer service to the LBNL community.
Meet the needs of the customer to deliver goods/services in a timely and cost effective manner. Understands customer's business. Provide one stop shopping/problem solving.
Participate actively in strategic, quality, process improvement, and re-engineering efforts. Emphasize teamwork, continuous improvement, and best practices.
Help fulfill the overall goals of Procurement by performing additional tasks as assigned when the need arises.
Lead and execute the department's self-assessment program:
Plan, schedule, coordinate, execute and document various reviews/assessments and corrective action plans, including monthly file quality reviews.
Track and trend findings using appropriate tools.
Develop, implement and track corrective actions.
Identify, develop, and deploy new self-assessments to address new risks.
Manage review results and ensures that corrective actions are implemented, as scheduled, and corrections are supported by documentation.
Assist in the coordination of internal/external audits/reviews and related corrective actions, including development and closeout of corrective actions.
Prepare periodic reports for the CPO and DOE Contracting Officer and provides responses to comments.
Independently analyzes, organizes, and re-engineers Business Assurance procedures, processes and tools.
Support Procurement Training and Development Program, developing training presentations and delivering training.
Develop content for various assurance communication channels.
Serve as a subject matter expert for various subject areas.
Is a key resource and initiator of LBNL procurement policies and procedures and revisions thereto. Exercise, with limited direction, initiative, and judgment in developing and recommending changes to procurement policy/procedures and methods to achieve more compliant, effective, and efficient operations. Interpret and apply policy from University and Governmental sources. Has a working knowledge of, or good research skills in interpreting, the Laboratory's prime contract, relevant federal regulations, executive orders, Federal Acquisition Regulation (FAR), Department of Energy Acquisition Regulation (DEAR), DOE Acquisition Letters & Orders, UC policies, Managed & Operated (M&O) collaborative initiatives, and Laboratory audit findings. Analyze and interpret these complex procurement directives and applies them to Laboratory procurement operations. Exercise ingenuity in specifying innovative procedures and systems, often complex, for implementing these procedures and systems. Coordinate with high-level individuals at the Laboratory and to a limited extent with external organizations in formulating these policies and procedures including the University of California Procurement Policy and Standard Practices (SPs) Manual. Support management efforts to facilitate the processing of procurement transactions actively participates in Contract Review Boards and other activities as requested. Provide training for procurement staff on a variety of topics, including new procedures based upon an understanding of intricacies between existing and new methods.
Participate in, and lead, team/department projects, and initiatives and projects, as assigned, proactively contributing to the project/initiative's success.
Interact and build effective working relationships with internal staff in the Procurement department and Laboratory Procurement customers and partners, as wells as external customers, such as DOE personnel.
Participate routinely in a policy group related email account, answering questions and assigning tasks.
What is Required:
Bachelor's Degree in business, management, or other related technical fields or equivalent training and experience, and a minimum six years of experience in a multidivisional organization requiring interaction with customers.
Minimum of six years of procurement experience in managing, developing, implementing placement of contracts, subcontracts or purchase orders.
Proficiency and understanding of the Procurement self-assessment process.
Excellent analytical skills for interpreting unusually complex procurement laws, regulations, and literature and applying them to work at the Laboratory.
Ability to make decisions and independent judgments, interpret political and administrative direction and interpret operational policies and procedures.
Excellent negotiation, interpersonal, oral, and written communication skills. Demonstrated ability to establish and maintain long-term working relationships with a broad cross-section of people in a variety of departments.
Demonstrated experience in and knowledge of contracting including planning, solicitation, negotiation, award, and administration of high-dollar value, unique, and complex subcontracts in a research and development environment.
Demonstrated decision-making and problem-solving skills. Ability to secure cooperation and teamwork among Procurement personnel in support of management goals.
Familiar with the Federal Acquisition Regulation and Department of Energy Acquisition Regulation.
Ability to write clear local procedures implementing federal and state requirements.
Master's degree in business, management, or related technical fields preferred.
For full consideration, please apply by March 15, 2021.
This is a full time, 1 year, term appointment with the possibility of extension or conversion to Career appointment based upon satisfactory job performance, continuing availability of funds and ongoing operational needs.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Diversity, equity, and inclusion are core values at Berkeley Lab. Our excellence can only be fully realized by faculty, students, and staff who share our commitment to these values. Successful candidates for our faculty positions will demonstrate evidence of a commitment to advancing equity and inclusion.
Work will be primarily performed at Office of the Chief Financial Officer (OCFO) -- Bldg. 971, 6401 Hollis St., Emeryville, CA.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."
Lawrence Berkeley National Laboratory encourages applications from women, minorities, veterans, and other underrepresented groups presently considering scientific research careers.
Internal Number: 92142
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.