Under the supervision of the Practice Manager, the Administrative Coordinator will perform a variety of functions to assist the practitioners and management in daily office and practice operations.
Review and prioritize mail, compose and prepare correspondence, reports, mail merges and other documents as well as update provider's Outlook calendars to schedule follow up appointments. Screen and monitor all incoming calls and visitors; field questions or forward them to the appropriate persons; maintain contact lists. Manage the calendars, schedule and confirm meetings, coordinate meetings and conferences, coordinate travel arrangements and prepare and process expense reports. Provide discreet and confidential administrative management of information and interact and executive staff and provider information to all levels of University faculty, administrators and staff as necessary. Act as liaison between the administrative office and to the other departments within the hospital/university and other institutions. Assist in the preparation of reports, lectures, slides and manuscripts. Perform other related duties as assigned.
Bachelor's degree or equivalent in education and experience required
2 years related experience
4-5 years of medical office experience or a minimum of 4-5 years of related experience.
Knowledge of Epic system preferred or a Practice Management system. Familiarity with scheduling and rearranging appointments.
Must successfully complete online system trainings requirement
Involved with patients and/or research subjects
Computer literate and knowledge of current Microsoft applications.
Ability to meet deadlines and organizational ability.
Excellent oral and written communication skills. Must be able to interact with all levels of staff
Must have an understanding of patient's confidentiality.
Must have excellent customer service skills in a high-pressure environment.
Good analytical and problem-solving skills.
Ability to work collaboratively with a culturally diverse staff and patient/family population, strong customer service skills, demonstrating tact and sensitivity in stressful situations.
Ability to prioritize work flow in a fast paced environment.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 513114
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.