At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: March 10, 2021
The Black Studies Collaboratory is an initiative of the Department of African American Studies and funded by the Andrew W. Mellon Foundation. It will bring together artists, activists and scholars in collaboration to amplify the interdisciplinary, political and world-building work of Black Studies. The task of building life-affirming institutions is more urgent than ever. Calls to defund the police, abolish the carceral system, decolonize museums and dismantle public monuments against the backdrop of health and climate crises, require us to think critically about the institutions, narratives, and systems of relationships that will emerge in the space that comes after defunding, dismantling or decolonizing.
This position is responsible for managing the administrative and financial aspects of this project with a budget of $2.8M over 3 years. This includes budgeting, managing grant schedule of activities, reporting and deliverables, short-and-long-term program planning and general administrative support to Principal Investigator, managing graduate and undergraduate team members, creating narrative and financial reports of grant activities both internally and externally, and liaising with funder.
Work with Faculty Coordinator to perform planning for projects, ensure project activities to ensure that they progress on schedule and within the prescribed budget
Organize residencies for Collaboratory fellows, including managing correspondence with fellows, assigning workspaces and troubleshooting.
Arrange travel for BSC fellows and summer lab fellows
Serves as the point of contact for public inquiries.
Assesses needs, provides input and makes recommendations on strategic directions for the program.
Manage project team that includes work study students and graduate student assistant, including holding weekly meetings to coordinate administrative aspects of project activities
Meet regularly with Faculty Coordinator and BSC Board to coordinate programmatic, administrative and budgetary aspects of the grant
Develops and prepares project budgets.
Oversees all financial aspects of the grant including setting up and ensuring the timely payment of all vendors for the project, including vendors related to website management, event services, caterers, and working with staff to ensure the processing of travel for fellows.
Performs analysis of financial information and makes recommendations to PI on allocation of fund balances to meet project goals. Monitors fund spending. Ensures that all project expenditures are allowable, correctly recorded in the general ledger in a timely manner, and incurred by the award expiration date. Oversees and implements project activities related to purchasing, travel, and reimbursements in compliance with campus and UC policies.
Applies thorough working knowledge of campus contracts and grants policies and procedures including proposal preparation and award administration.
Works with College and Sponsored Projects Office to ensure grant and funding compliance is met and funds are spent in accordance with the terms and conditions of the award and requirements of the funder, including those concerning the use of grant funds, fiduciary duties, reporting schedule, and record keeping.
Works with Sponsored Projects Office to establish and execute subaward agreements to external institutions/ co-investigators.
Assists subrecipients with preparing statements of work and reports to meet the requirements of the campus and funder.
Works with subrecipients and their staff to ensure timely and accurate invoicing of project expenditures.
Works with contracts and grants accounting and research administrator staff, implements process of award set up in Berkeley Financial System for new grants and outgoing subawards, and closure of awards at end of grant period.
Prepares status reports and keeps Principal Investigator (PI), senior management, sponsors, advisory board and others informed of progress toward goals and objectives
Assists PI with preparation of reports and communications to foundation, including preparing draft of non-technical components of interim and final narratives and financial reports.
Works closely with Co-PIs and foundation staff to implement modifications which entail reallocation of grant funds and/or extension of the grant period Manages, plans, and develops web presence and communications. Works with PIs, Advisory Board, and Graduate Student Assistants to assess needs and expand content and functionality to meet the program's goals.
Seeks opportunities to participate in professional development and DEIB training.
Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing.
Proficient in ability to use discretion and maintain all confidentiality.
Demonstrates ability to use sound judgment in responding to issues and concerns.
Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail.
Proficient in ability to multi-task with demanding timeframes.
Working knowledge of applicable policy analysis techniques.
Bachelor's degree in related area and / or equivalent experience / training.
Working knowledge or the ability to learn of common organization- or research-specific and other computer application programs.
Salary & Benefits
This is an hourly paid (non-exempt) position. Hourly rate will be commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
This is a part-time (30 hours/week), contract that will expire on December 31, 2023, with the possibility for renewal dependent on continued funding.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.