Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Center for Clinical Studies. This position is for the Medical School Campus.
This position performs and provides direct support of post-award activities with moderate oversight.
This position is primarily responsible for initiating and supporting the sponsor billing process, including processing charges, following-up on payments, and developing an efficient process to routinely track the status of charges. This position will provide solutions to questions sponsors pose along with developing a process to accurately track all outstanding invoices. In addition, the individual will assist in the daily activities of the fiscal operations, provide possible solutions to problems and improve efficiencies by initiating and supporting changes.
PRIMARY DUTIES AND RESPONSIBILITIES:
Handle the sponsor billing invoice process. Serve as responsible for the timely and accurate processing of sponsor invoices along with the continuous evaluation of payment status. Provide sponsors solutions regarding invoice questions. Develop an efficient and effective process to follow-up with sponsors regarding outstanding invoices.
Handle the reconciliation of sponsor payments and collection of payment for internal services. Identify issues of incorrect payments and non-payment and initiate follow-up to resolve issues.
Handle the processing of interdepartmental invoices and check requests, and confirm their accuracy according to sponsor budgets. Ensure that study expenses are billed correctly and in a timely manner to the sponsor.
Perform other duties as required.
High school diploma or equivalent high school certification, with some college-level accounting coursework; and five years of experience in accounting/bookkeeping.
Bachelor’s degree in business, accounting or a related field and one to three years of experience in accounting/bookkeeping may substitute.
Bachelor's degree in accounting, finance or business with one or more years of financial experience.
Excellent written and verbal communication skills.
Demonstrate proficiency with computer applications.
The hiring range for this position is $19.18 - $24.47 per hour.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.