Executive Assistant to Vice Provosts for Faculty and Academic Initiatives
Division/College: Provost (Div)
Employee Category: Classified
Pay Range: $24.43 per hour or higher depending on education and experience
Full/Part Time: Full Time
Position Summary: The Executive Assistant to the Vice Provosts for Faculty and Academic Initiatives is a member of the administrative shared services team led by the Senior Executive Assistant to the Provost and Executive Vice President. The position will report equally and support both the Vice Provost for Faculty and the Vice Provost for Academic initiatives. The Executive Assistant is an experienced administrative assistant/project manager. Responsibility areas include but are not limited to, meeting multiple deadlines, providing support in major academic and faculty initiatives, providing high level administrative support to university-wide committees, and acting as a liaison between the Vice Provosts and constituents. This position provides administrative support to the Vice Provosts and serves as a back-up to the Executive Assistant to the Provost/EVP by participating in office and unit decisions, ensuring the goals of the unit are met, identifying problems and recommending solutions, and analyzing information and data to make recommendations to support the goals of the office/unit. The successful incumbent must function independently and be self-directed in managing the needs of the Vice Provosts and exercise good judgement, be organized and able to manage multiple tasks at one time, analyze and respond to complex situations and tasks, and communicate with grace under pressure. Work and information handled is of a nature regularly requiring confidentiality and the exercise of discretion.
Minimum Qualifications: High School Diploma or GED Minimum five years of full-time administrative experience with progressive responsibility, including at least three years of full-time administrative support experience for a senior and/or executive level administrator and/or office environment. Experience managing office operations, adjusting priorities quickly as circumstances dictate while maintaining the normal business functions for the organization. Experience creating materials for leading and/or presenting at workshops and training sessions across the organization, organizing agendas and hosting business meetings, workshops, and training sessions to facilitate understanding of business functions, and collecting information to make changes affecting the organization. Experience using computer software and applications for calendaring, word processing, spreadsheets, email correspondence, producing presentations, data organization and pdf formats.
Preferred Qualifications: Associates of Arts or Science or higher level degree relevant to the qualifications and responsibilities described in the position description. At least five years of experience/familiarity with higher education programs or executive/senior level support. Strong knowledge/experience using calendaring software to schedule meetings. Familiarity with personnel processes (faculty and/or staff) and academic affairs processes. Familiarity with interpreting, applying, and explaining complex information such as regulations, policies, processes, and guidelines. Ability to act independently and exercise initiative to plan and complete assigned projects; recognize errors and solve problems to make improvements short and long-term. Experience handling confidential information and discretion with highly sensitive information and situations. Ability to work with a diverse group of people and topics, and ability to display grace under pressure. Working knowledge of the Banner modules and People Admin.
Physical Requirements & Working Conditions:
Posting Number: SP002721P
Posting Date: 02/22/2021
Open Until Filled: Yes
Special Instructions: This position is open until filled, however, applications received on or before March 10, 2021 will receive first consideration.
In addition to the online application, please submit a resume and a cover letter addressing each of the required and preferred qualifications and describe experience related to job responsibility areas for this position.
Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.
Since 1889, the University of Idaho has provided motivated students with a transformative higher education experience that prepares them to solve real-world problems and achieve success in their lives and careers. Beginning with our beautiful residential campus in Moscow, the university’s reach extends throughout Idaho, serving over 12,000 students with educational centers in Coeur d’Alene, Boise and Idaho Falls, a research and extension center in Twin Falls, plus Extension offices in 42 counties. One of the nation’s land-grant research universities, U of I is a noted national leader in student-centered learning and interdisciplinary research that promotes public service. Our work serves businesses and communities, advancing the pursuit of diversity, citizenship and global outreach.