This position primarily functions as the Executive Assistant to the Chair of Epidemiology and reports directly to the Chair. The position manages the complex and varied tasks associated with supporting the work of the department Chair and other members of the leadership team (Associate Chair(s), Chairs of Departmental Committees, Academic Coordinator(s), and the Business Manager). This position has responsibility for making sure the day-to-day functions, activities, and communications in and from the office of the Chair are conducted effectively and professionally. The position serves as the primary point of contact for all faculty members, staff, and other internal and external stakeholders to communicate with the Chair. This individual independently completes projects and participates on task forces addressing issues of varying scope as assigned by the Chair. This position coordinates administrative support and serves as a high-level staff assistant, gathering, analyzing, editing, and reporting information for activities and strategic initiatives of the department, including Chair's initiatives, research programs and projects.
Education and Experience:
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Ability to develop and present independent recommendations to senior administrators in a respectful and knowledgeable manner.
Ability to communicate information of moderate complexity and impact to targeted audiences.
Ability to demonstrate a methodical and logical approach to addressing customer and supervisor needs.
Ability to independently assimilate and communicate information that requires greater understanding and has greater impact on the organization.
Ability to perform research, analyze information and present data in a clear and concise manner to relevant stakeholders.
Ability to construct effective communications and relay them with desired sensitivity and urgency.
Ability to assess the potential impact of internal/external communications efforts and make necessary adjustments.
Ability to coach senior administrators or leaders in techniques to deliver messages effectively, assessing the potential impact on the audience.
Ability to construct recommendations for improvement to various policies, procedures, and special, sometimes sensitive situations.
Ability to utilize relevant office, graphic, and web design software and communication techniques and exercise knowledge of relevant stakeholders to maximize awareness of Department activities and increase participation in the mission of the Department and the School.
Ability to plan and manage multi-faceted and specialized projects.
Ability to develop and maintain effective working relationships with multiple stakeholders to initiate, develop, facilitate, and complete work as assigned.
Ability to match goals with broader organizational objectives and budgetary resources.
Ability to treat confidential information and documents with discretion.
Ability to understand the mission, objectives, and goals of the department.
Excellent interpersonal and written communication skills.
Attention to detail and excellent organizational skills.
Bachelor's degree in business administration or communications preferred. All degrees must be received from appropriately accredited institutions.
At least three years of executive assistance in higher education preferred.
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.
Carolina rates among the nation’s great institutions of higher education, set on an historic and beautiful campus that celebrates all four seasons. Carolina’s students, faculty and staff come here from around the world, bringing varied cultural, racial and ethnic heritages that help make UNC-Chapel Hill a thriving intellectual center. We’re repeatedly ranked the nation’s best value in higher education for students seeking to earn a college degree – the University has garnered the top spot each time since the ranking’s launch in 1998.Whether you’ve just started your career, are new to academia or are a seasoned professional with assorted campus experiences to draw on, we hope you will find a great place at Carolina.