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The University of Washington (UW) School of Medicine (SOM) Departments of Laboratory Medicine and Pathology become a single Department of Laboratory Medicine and Pathology (DLMP) on July 1, 2020. The DLMP employs ~ 130 faculty, 800 staff, 60 residents and fellows, and 50 post docs and graduate students, with an annual budget of over $200 million: ~ $141 million in the SOM and ~$65 million in UW Medicine. A regional resource for clinical laboratory services required for cutting edge patient care, research and educational programs, we combine the sophisticated testing and informatics capabilities of fully accredited laboratories with the resources of an academic institution in its delivery of clinical and anatomical pathology services. Recognized for excellence in clinical training, world-class research initiatives, and a commitment to community service, we serve the five state WWAMI region: WA, WY, AK, MT, and ID.
We offer over 30 graduate medical education programs, including 18 subspecialty clinical fellowships (ACGME & Non-ACGME), a residency program in clinical and anatomical pathology, a clinical research fellowship, a post sophomore fellowship, and 13 medical student clerkships. Our graduate programs provide innovative educational opportunities to developing medical practitioners and bio clinical researchers. The Molecular Medicine and Mechanisms of Disease (M3D) PhD Program trains students to use advances in basic sciences to solve problems relevant to human disease; and, to use insights from human disease processes to solve fundamental biological problems. The UW Medical Scientist Training Program (MSTP) is a dual degree MD/PhD program between the SOM and UW Research. The program trains scientists to develop a broad knowledge in medicine and the ability to productively investigate detailed mechanisms associated with human diseases.
Our operations are based at the University of Washington School of Medicine, University of Washington Medical Center, Harborview Medical Center, and the Seattle Cancer Care Alliance. Faculty members also serve at Seattle Children's Hospital, the Veteran’s Administration Puget Sound Healthcare System, and the Fred Hutchinson Cancer Research Center. Our collaborative efforts have generated innovative, translational studies in the basic mechanisms of disease as they apply to diagnostic clinical and anatomical pathology. The UW is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service.
The Department of Laboratory Medicine & Pathology is seeking a 1.0 FTE Program Operations Specialist.
Program Management & Development: •Oversee the day-to-day operations of Grands Rounds and a variety of medical lectures hosted by DLMP. Tasks included, but not limited to overseeing the scheduling of speakers, travel, presentations, evaluations, and honoraria. •Work with the CME office to maintain accreditation for DLMP Grand Rounds as well as DLMP hosted conferences and events. •Manage the records and systems utilized for CME credit, and CE Credits. •Oversee marketing, advertising, and internal communications for DLMP Grand Rounds •Manage Grand Rounds budgets, track all expenses, provide annual estimated budget and actual expenditures at end of the series year. •Develop and maintain training modules for Grand Rounds related work. •Report and provide feedback to Leadership for program improvements. •Ensure that all public content posted onto DLMP and UW Social media adhere to the strict guidelines and quality production standards. •Keep up to date with UW CME requirements and attend annual trainings. •Oversee and enhance our online enduring materials modules.
Committee & Annual Events Management: •Attend Grand Rounds Committees for both Laboratory Medicine and Pathology •Play a key role in creating and developing committee policies and procedures; once established, will be responsible for implementing policies and procedures throughout related sub-committees and individual units. •Ensure committees stay on track with working items and follow through to completion. •Meet with committee faculty chairs to discuss improvements or concerns. •Alert Administrative Specialist of any setbacks and advise when further action is required. •Host Annual Joint Grand Rounds Committee meeting •Oversee Annual Strandjord-Clayson Award Ceremony & Reception •Oversee Annual Gottfried Schmer Lecture & Reception
Lead Responsibilities: •Assign Grand Rounds or other DLMP lecture related work to three FTE program coordinators, position will monitor and audit training of staff. •Train new staff assigned to Grand Rounds related work. •Work closely with direct supervisor that may lead to, but not limited to corrective action, time keeping, competency checks, and training.
Faculty & Administrative Support: •Miscellaneous duties as assigned. •Processing Travel Arrangements, and reimbursements related to Grand Rounds.
REQUIREMENTS: •Bachelor’s degree in business or a similar field and two years’ experience providing support for a program. •Demonstrate superior writing and editing skills specifically regarding correspondence, policies, procedures, and business plans. •Strong organizational ability including capability for prioritizing work and managing a heavy workload with frequent interruptions; Tenacious approach to meeting deadlines with efficient, results-oriented, approach to projects. •Demonstrated computer skills with intermediate to advanced skills in MS Access, Word, Excel, and PowerPoint, experience with EndNote, and experience conducting web-based research. •Ability to make independent judgements that will promote efficiency and add value to an organization. •Ability to work as a key member of an administration team, as demonstrated by prior work experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED EXPERIENCE •Previous experience using UW administrative systems. •Knowledge of UW and School of Medicine policies and procedures.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.