Northwestern University is looking for potential Temporary – Executive Assistant / Administrative Assistant 4 for future roles on both the Chicago and Evanston campus'
The ideal candidate should have experience supporting executives an have strong calendar managment and organizational skills.
The temporary Executive Assistant / Administrative Assistant 4 will coordinate a broad variety of administrative processes & activities such as database, budget, & HR - maintenance & reporting; communications including website design; & management of supervisor(s) &/or department’s multiple calendars & events. Additionally, the temporary Executive Assistant/Administrative Assistant 4 is required to/responsible for the following tasks:
Coordinate large scale &/or complex events and ensures that all logistics have been completed such as advertising, registration, speakers, international travel arrangements, venues, catering, technology, etc.;
Represents the department with various levels of personnel both internally & externally managing & facilitating confidential &/or critical information;
Administers budgets for awards &/or department which may include approving purchases, reimbursements &/or orders;
A HS diploma and a minimum of 5 years’ experience providing C-Level executive support;
Advanced knowledge of word processing, MS Excel, PowerPoint and Outlook required;
Experience updating/maintaining websites;
Strong written and verbal communication skills;
Ability to build relationships internally and externally;
Ability to Anticipate needs and take initiative;
Strong organizational skills and attention to detail;
Diligent and can work independently and able to problem solve;
Experience working with confidential information;
High level of professionalism;
Flexibility, adaptability in a fast paced environment.
Northwestern University seeks to employ a varied and diverse range of dynamic people who understand the importance of our mission and vision. When you consider a temporary opportunity at Northwestern University, you know that you are joining an institution with a deep history of academic, professional and personal development.
Internal Number: 35526
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.