Administrative/Support, Education/Training, Social Work, Staff/Administrative
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At UW Medicine, we believe that healthcare is a fundamental human right and everyone should have the same access and opportunities for the best possible outcomes. This belief is very clearly tied to our mission to improve the health of the public. However, it’s important to acknowledge that institutional racism has created inequities in society — even within our own healthcare system — that result in health disparities. We are committed to transforming the way care is provided to eliminate these inequities. Healthcare equity isn’t owned by one department or leader – everyone shares responsibility. We can all take action in our own spheres of influence and in the work we control.
The UW Medicine Office of Healthcare Equity has an outstanding opportunity for an Assistant to the Director, providing administrative and project management support to the Chief Equity Officer. Under the general guidance of the Chief Equity Officer and Associate Vice President for Medical Affairs, the Assistant to the Director is primarily responsible for acting as the principal liaison to the Director in support of the goals of UW Medicine’s Office of Healthcare Equity.
The Assistant to the Director will communicate frequently with key UW Medicine leaders from units across the School of Medicine and healthcare system. This position requires a detailed knowledge and understanding of UW and UW Medicine academic and clinical operations and requires exercising independent judgment and discretion in work directly related to the Office of Healthcare Equity.
Administrative Support: •Provide all manner of administrative support, including maintaining the Chief Equity Officer’s confidential calendar and related schedules, e.g. scheduling for the Director of Program Operations. •Provide administrative support as needed to the Medical Director and Associate Dean, Healthcare Equity. •Field incoming, from high-level administrative contacts on complex issues with diplomacy and discretion, escalating to the appropriate individual a needed. •Research and identify best practices and recommend courses of action to be taken to resolve the department’s administrative or programmatic functions/operations. •Work with the OHCE Director to perform policy benchmarking and analysis to ensure UW Medicine adheres to national best practices and that such practices are implemented equitably across the enterprise. •Establish and maintain positive, ethical, and professional working relationships with senior leaders, and faculty, staff, students, and community members from a diverse backgrounds including race, ethnicity, sexual orientation, gender identity and religion. •Coordinate the scheduling of and preparation for standing and/or ad hoc meetings, committee activities; take meeting minutes and identify/assign action items as requested. •Perform a variety of complex writing and reporting tasks in support of the Chief Equity Officer’s activities, including composing and drafting reports, transcribing letters and memoranda, and proofreading/editing correspondence intended for a variety of audiences. •Assist the Chief Equity Officer with establishing and revising department policies and procedures. •Independently plan and carry out work assignments in accordance with established policies and procedures.
Training Program Management: •Receive all OHCE Trainer requests forms. •Monitor the training management system for new requests, using independent judgment to identify what training is needed. •Analyze requests to ensure the proper training is scheduled; schedule the training through/with the appropriate OHCE online training resource or training staff member, and facilitate communication between the requestor and trainer about the training.
Database/Records Management: •Develop and maintain databases and tracking systems for budget recordkeeping that comply with federal, state and University regulations. •Independently develop presentation materials, including gathering and summarizing material and using presentation software to create effective documents and presentations. •Assist Executive Director in developing and maintaining databases and records management systems; create documents and presentations involving budget, contract, private grant monitoring and tracking systems. •Exercise independent judgment and decision-making skills to resolve problems and/or generate budget reports for the Executive Director when reconciling accounts and monitoring activity reports. •Maintain a clear understanding of all budgeting processes in UW Medicine, in order to provide effective administrative support. •Responsible for fiscal activities commensurate with scope of position including the purchasing of goods, services and supplies, coordinating travel arrangements. •Responsible for monitoring purchasing rules and notifying personnel staff of policy changes.
Event Planning/Special Projects: •Assist Healthcare Equity staff with event planning, coordination, scheduling, and preparation as needed for events relating to Office of Healthcare Equity activities, including but not limited to public lectures, receptions or other events targeted to medical students and residents from underrepresented and/or diverse backgrounds, and other such events as requested by the Chief Equity Officer or other Healthcare Equity staff. •Coordinate special projects as needed.
MINIMUM REQUIREMENTS •Bachelor's degree in ethnic or cultural studies, social sciences, history, business administration, communications, or related field. •Two years of relevant senior-level executive support experience or an equivalent combination of education and experience.
Additional requirements: •High level of tact, discretion, and diplomacy; ability to handle senior-level confidential and personnel information. •Demonstrated ability to prioritize multiple projects an tasks. •Excellent written, verbal, and interpersonal communication skills, including the ability to communicate with individuals from diverse backgrounds and prepare communications for a variety of audiences. •Experience using Microsoft Office (including PowerPoint, Word, Excel, Access), Microsoft Visio, Zoom, and other remote meeting/facilitation tools.
Equivalent education and/or experience may substitute for minimum requirements.
DESIRED REQUIREMENTS •Able to work under pressure of frequent deadlines and changing priorities in a high-volume academic setting. •Experience providing executive-level support in a large, complex organization, preferably in a higher education or healthcare setting.
CONDITIONS OF EMPLOYMENT The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.