The Program and Administrative Support position provides general and specialized program support to the daily operations of the Oregon Center for Career Development in Childhood Care and Education (OCCD). This position provides program support for the OCCD staff and Oregon's early learning professionals that we serve. OCCD's Program and Administrative Support provides complex cross-program phone, online, and in person technical assistance to Oregon's early childhood workforce during the 8:00am – 5:00pm business hours in both English and Spanish.
Examples of job duties performed by this position:
Organize and maintain hard copy files and records, including oversee filing and record retention projects;
Coordinate translation projects;
Complete copy projects;
Process incoming and outgoing physical and digital mail;
Oversee the work of 1-4 student workers;
Assist with newsletter, website, and social media communication updates;
Maintain office supply inventory;
Troubleshoot with the Office of Information Technology and other general office system providers on technical issues; and
Other duties as assigned.
Oral and written bilingual communication skills – Spanish/English.
Excellent communication skills, including: experience with customer/public information service, ability to speak clearly on the telephone and be understood, ability to effectively communicate with co-workers/colleagues.
Experience with word processing, data input, and databases.
Ability to accurately alphabetize documents.
Strong time-management skills with the ability to work well under pressure, in a fast paced, multi-project office environment.
Attention to detail.
Ability to understand and work with a variety of programs and individuals.
Strong collaborative skills with the ability to organize and oversee the work of others.
General knowledge of or interest in childhood care and education field.
General knowledge of Professional Development systems and programs.
Comfort with navigating and learning new software.
1+ years of office management experience.
Oral and written bilingual communication skills – Russian/English, Vietnamese/English, and/or Chinese/English.
Internal Number: 34257
About Portland State University
Located in Portland, Oregon, one of the nation's most livable cities, the University's innovative approach to education combines academic rigor in the classroom with field-based experiences through internships and classroom projects with community partners. The University's 49-acre downtown campus exhibits Portland State's commitment to sustainability with green buildings, while many of the 124 bachelor's, master's, and doctoral degrees incorporate sustainability into the curriculum. PSU's motto, "Let Knowledge Serve the City," inspires the teaching and research of an accomplished faculty whose work and students span the globe. PSU seeks talented individuals who understand our values and strategic goals and enjoy sharing ideas and collaborating in an environment of mutual respect to achieve those values and goals. We are committed to leading through engagement and seek individuals who support this strategy. Engagement describes Portland State's collaborative approach to the exchange of knowledge and resources with local, regional, national, and global partners for mutual benefit of students, faculty, and the community. As a component of the Diversity Action Plan and the President's... Strategic Mission of achieving global excellence, Portland State University strives to become an institution that is recognized nationally and internationally for the accomplishments of its faculty, the reputation of its programs, and the preparation of it students as world citizens. For more information visit http://www.pdx.edu/about-portland-state