Reporting to the Associate Director of Reunions, the Reunion Manager will be part of the Alumni Relations (AR) Reunions team responsible for ensuring the exceptional execution of Reunions for Harvard Business School. Through a commitment to lifelong learning and engagement, the AR team is at the hub of cultivating and stewarding the alumni community in their affinity and connection to HBS. HBS Reunions are fundamental to this effort. Each year in the Spring and Fall, over 6,200 alumni and their guests come back to campus for 3-4 days to re-engage with section mates, classmates, faculty, and the School.
With the conclusion of a record-breaking Campaign that raised the bar on both fundraising and engagement activities, the Alumni Relations team is at an inflection point – evolving traditional, best-in-class activities with new activities and models of engagement into an alumni paradigm for the future.
Note: This is a 2 year term appointment with a possibility of reappointment.
Independently manage and execute an individual portfolio of high level, complex Reunion classes
Engage with reunion volunteer leaders and committee members to plan and create a meaningful and holistic reunion experience that includes class and section programs and activities
Provide expertise in coordinating and executing events through the planning, oversight, and execution of class-related receptions, dinners, and events during on-campus reunions
Recruit and maintain close relations with alumni volunteers to coordinate reunion activities, alumni engagement programs, and other related events
Collaborate closely with Class Officers in Development to support fundraising efforts
Manage and implement a portfolio of special projects and strategic initiatives as assigned
Establish a strong working relationship with alumni, volunteers, colleagues, vendors, leaders, and other constituents; act as a liaison between reunion classes and HBS
Engage in operational duties associated with class management including class-related budgeting
On-site reunion management, as needed (estimated 80-100 hours/week 2-3 times a year)
During the current period of COVID-19 related restrictions, this position may start as a remote position with the transition to onsite at HBS campus in Boston, MA when the office reopens.
While we continue to monitor the evolving COVID-19 guidelines and restrictions, we appreciate your understanding and flexibility with our interview process. Please note that we will be conducting interviews virtually (phone and or Zoom) for selected candidates until further notice.
A cover letter is required to be considered for this opportunity.
Harvard Business School will not offer visa sponsorship for this opportunity.
Culture of Inclusion: The work and well-being of HBS are profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture at https://www.hbs.edu/employment/.
Salary Grade: 056
Union: 55 - Hvd Union Cler & Tech Workers
BA/BS with 5+ years of directly related experience. Experience in event planning, especially working with volunteers.
Excellent communication skills (verbal and written) and the ability to represent HBS and the University professionally both internally and externally.
Exceptional organizational skills and the ability to meet deadlines and adhere to strict schedules on multiple projects.
Must be able to relate to high-powered alumni constituency with poise and self-confidence. Strong professional, interpersonal, team and leadership skills; tactfulness and flexibility in working with diverse population groups.
Sound judgment, the ability to analyze problems, and the ability to develop practical, cost-effective solutions to solve a variety of problems.
Must be detail-oriented and efficient. Must be motivated to learn and flexible to change. Demonstrated creative and strategic-thinking qualities a plus. Ability to work independently, get projects done by enlisting the cooperation of others and manage details. Proven ability to supervise and motivate support staff and to work effectively with a team.
Must be able and willing to work long hours, and available for evening and weekend work. Experience with database-driven volunteer and/or event management technology. Ability to travel 1%-10% of the time.
Strong computer skills a must: Word, Excel, HTML, Internet proficiency, other related applications and knowledge of databases. Experience with Cvent database desirable.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 53098BR
About Harvard University Business School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.