The Financial Analyst reports to the Associate Director of Finance and Administration and is responsible for the fiscal and administrative management of the portfolio, which includes the Vice Provost for Student Health and Well-Being (VP SHWB). The VP SHWB portfolio encompasses primary care, mental health and wellness services, as well as student disability services, for students across the university. The ideal candidate will manage the development of general funds, gift and salary budget projections and proposals for the VP SHWB in conjunction with the Associate Director and departmental directors. S/he will compile fiscal year proposals/requests for review and approval, work with the VP, Associate Director and departmental directors to outline events and plan future projects for the portfolio. S/he will provide support and guidance to departmental financial administrators on all matters concerning budget, including assistance in preparing the annual budget documents, reconciliations, proposals and accounting. The ideal candidate will oversee and coordinate the work of others in the portfolio as they relate to fiscal matters.
This position works in collaboration with the Director of Finance and Administration / Student Services Finance Office to ensure that budgets for the portfolio are aligned with the overall Student Services divisional budget, goals, and policies. The VP will assist the Associate Director in performance evaluation and compensation decisions by providing input on performance of those activities and responsibilities.
The Sr. Financial Analyst will serve as a liaison between Student Services HR Office and department managers, supervisors, department administrators or staff on matters related to HR (payroll, ESS, compensation, e210s, HR Policy and procedures, job reclassifications, etc.).
Partner offices include: Office of the Vice Provost, University Health Services, Student Resource Team, Student Health & Wellness Center, Counseling Center, Center for Health Education and Wellness, Student Disability Services.
Specific Duties & Responsibilities:
Ensures compliance with divisional policies and the policies of the University in regards to proper use of funds.
Reviews and approves all expenditures/financial transactions for the portfolio (travel & business expense reimbursements, shopping cart/purchasing, check requests/on-line payment requests) where departmental approvers are not available.
Participates in the development of general funds and gift budgets.
Analyzes budget patterns and historical trends; projects expenditures and revenues and assembles budgets for final submission.
Monitors monthly revenues and expenditures, maintains historical statistical data and reconciles accounts.
Explains accounting transactions and resolves discrepancies and other accounting issues.
Manages all gifts to ensure spending is completed in a timely fashion and adheres to donor intent.
Serves as a liaison between Business Office, Controller’s Office and department managers.
Informs and communicates financial problems and issues to the Associate Director and reports on the status of current and pending issues.
Monitors, identifies, and communicates important budgetary issues such as over expenditures, revenue reductions, potential cost savings and unplanned costs.
Prepares and posts journal entries into ledgers; allocate internal costs amongst the various units.
Builds financial models as needed (to evaluate future year programing, enrollment variances, etc.)
Performs allocations and tracks cost distributions.
Coordinates with the Johns Hopkins School of Medicine with respect to accreditation of medical staff as well as the compensation of SOM faculty and clinical associates that provide clinical care to students.
Orients and trains VP SHWB staff on all financial matters, including fiscal management, policies and procedures.
Serves as an ongoing resource to each department financial administrator, including assistant in preparation of accurate budget reconciliations, proposals and accounting.
Provides hands-on training, instruction and support to administrative or budget coordinators within the portfolio.
Serves as security coordinator, which includes monitoring and authorizing administrative access rights to University computer systems for portfolio staff.
Serves as the subject-matter-expert on HR-related processing of payroll transactions or other types of Internal Service Requests (ISR): (New Hire, Termination, Leave of Absence, Reassignment, Position Maintain, Hours Change, Salary Increase, Bonus/Supplement Pay, Overtime, Org Unit Maintain, etc.)-approximately 125 full-time employees within the portfolio.
Serves as Approver 1 for all student employment ISRs for portfolio.
Assists departments with student employment requests on an as needed basis.
Assists with posting positions to JHUjobs and managing the on-line recruitment process in the HR system of record.
Serves as back-up HR administrator for offices in the absence of a dedicated staff member due to leave of absence, vacation, position vacancy, etc.
Runs various BW Analysis reports on staff, headcount, positions, salary overpayments, etc.
Assists with the hiring of temporary (Randstad) casual and/or contractual (independent contractors) employees, as needed.
May serve as back-up JHED Administrator for designated areas
Other duties as assigned by the Associate Director of Finance
Bachelor’s Degree required
Five years progressively responsible related financial/accounting experience
Additional education (Master's in a related field) may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Special Knowledge, Skills, or Abilities:
Ability to make independent judgments and ability to act on decisions on a daily basis
Ability to work for long periods of time without direction and ability to prioritize work
Flexibility on several tasks simultaneously and meet concurrent deadlines
Strong organizational, analytical and problem solving skills and strong attention to detail
Ability to communicate effectively with individuals at many organizational levels
Ability to deal effectively with faculty, staff, students, parents, prospective students, alumni, etc.
Must possess good analytical skills, strong computer skills and knowledge in the use of spreadsheets, database and word processing applications
Classified Title: Sr. Financial Analyst Working Title: Sr. Financial Analyst Role/Level/Range: ATP/04/PD Starting Salary Range: $59,280-$81,435 Employee group: Full Time Schedule: Monday-Friday/8:30am-5:00pm Exempt Status: Exempt Location: 01-MD:Homewood Campus Department name: 10001450-Student Services Finance Personnel area: University Student Services
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.