Research - Laboratory/Non-Laboratory, Staff/Administrative
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The Breast Program within the Division of Medical Oncology has an outstanding opportunity for a Temporary, Full-Time Program Coordinator based at the Seattle Cancer Care Alliance. This position reports to the Program Operations Specialist in the Breast Oncology program,coordinates program operations, acts as a liaison between the program and internal and external stakeholders.
General Scope: Provide broad range of high-level faculty support to 4+ physicians using independent judgement; oversee, direct and coordinate program support activities; assist the Manager of Program Operation to support the entire Breast program consisting or research and clinical teams; ensure that standards of timeliness, accuracy and professionalism are maintained; prepare reports; act as support for various areas when required.
PROGRAM OPERATIONS (50%)
•Assist with pre-award grant proposal preparation including RFA review; budget; budget justification and gathering of all required documents to submit to Manager of Program Operations for review and submission •Gift/Surplus and Sponsored Program budget reconciliation and management •Patient Travel Reimbursement and issue payments to research subjects •Payment of Breast team invoices and ordering using UW purchase methods such as ARIBA, procard, Non-PO etc. •Coordinate radiochemistry/physician supervising injection/scanner availability for imaging study participants •Management and administration of a multidisciplinary tumor board including the coordination of complex patient cases across multiple department •Create and develop marketing materials for various projects/studies •Attend meetings and/or conferences as department representative •Contributes to development and implementation of program policies and procedures and standards of work •Prepares and/or edits meeting agendas and minutes for various program meetings •Participate in writing and editing SOPs for program administration
FACULTY SUPPORT (50%)
•Manage calendars for all Breast Oncology Faculty •Coordinates faculty meetings, presentations, interviews and travel •Creates detailed faculty travel itineraries and makes travel arrangements •Updates and maintains faculty CVs, Biosketches, Other Support Documents and Biographies as needed •Creates and edits presentations, manuscripts and external correspondence on behalf of faculty, using a high degree of independent judgement •Oversee and/or execute office operations including but not limited to: ordering supplies and equipment within department guidelines, coordinating office moves, orienting new program coordinators, updating and developing office policies and procedures, and establishing quality controls for office operations to ensure efficiency •Process faculty reimbursements for UW related expenses •Provides support not listed, to faculty, when required •Coordinate processes related to faculty recruitment, appointment and promotion. •Other administrative duties as needed
Required: High school graduation or equivalent AND two years of experience in program specialty OR equivalent education/experience.
•Excellent oral and written communications skills. •Outstanding attention to detail. •Ability to work independently and prioritize tasks. •Maintain a high degree of confidentiality. •Excellent Microsoft Outlook, Word and Excel skills
•Associates Degree and two years of experience of experience in the program specialty or equivalent education/experience •Experience with UW and Department of Medicine systems, such as MFD, SAGE, ARIBA, EPIC, etc. •Familiarity with UW policies related to research subject payments, travel policies, procurement policies etc. •Understanding of clinical trials research processes and grant application cycles.
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“Onsite work” in the interim will vary for units and for specific positions and will be discussed with candidates during the interview process.
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