Post-Award Strategic Business Advisor (SBA) - Statler College 16041
The Dean's Office in the Statler College of Engineering and Mineral Resources at West Virginia University is seeking applications for a Post-award Strategic Business Advisor (SBA). The Post-Award Strategic Business Advisor (SBA) supports unit leadership in strategic management of research activities for principal investigators in each unit. The Post-Award SBA provides a deep functional expertise in the areas of grants management, reporting, and compliance, ensuring principal investigators and unit leadership maintain a knowledge of research activities and expectations for the unit. This position is responsible for management of projects, timelines, deliverables and other initiatives, as needed. The SBA must successfully implement and interpret federal grants management policies, plans and programs as well as state and other regulatory policies and procedures. Additionally, this position is responsible for building relationships within the college/school or unit(s) served and developing a culture centered on delivering excellent customer service while maintaining compliance with applicable regulations and University policy.
In order to be successful in this position, the ideal candidate will:
Strategic and Analytical Grants Management:
Review Notices of Award documentation from sponsors and obtain a thorough understanding of award terms & conditions in order to provide oversight of financial and programmatic needs for all sponsored projects assigned.
Manages and analyzes project budget and variances, initiating revisions and other corrective action when necessary. Monitor project burn rate and suggest actions to PI to maintain compliance with sponsor guidelines.
Review and approve monthly financial reports provided by SSC and meet regularly with PI to discuss research portfolios and prepare for award closeout.
Provides guidance and initiates necessary actions for all project status changes and/or extension requests.
Participates (with organizational leadership) in the development and management of processes and tools to enhance research program effectiveness
Review expenditures for compliance with project budget, agency guidelines, and for allowability, allocability, and reasonableness.
Coordinate the completion of a diverse range of progress reports and related projects. Advise each principal investigator of due dates for reports to funding agency.
Review cost share tracking reports and assist PI in documenting committed expenses, including third-party and in-kind cost share.
Oversees subcontracts and subawards, working with external institutions to determine appropriate budget. Collaborate with OSP and SPA as needed for proper administration of all subawards, contracts, etc.
Assist faculty and staff investigators with completion of compliance documents, such as, but not limited to, effort reporting, sub-recipient monitoring, salary caps, data protection, and export control issues.
Coordinate with department staff, Finance SBA, HR Partners, and SSC to offer purchasing and hiring support to principal investigators.
Coordinate with Finance SBA to properly document and track capitalized assets purchased on research projects.
Supports and contributes to unit's operational goals.
Engages all necessary leadership constituents in support of developing new program initiatives and resolving complex matters.
Provides escalated inquiry support (phone and email) to employees that have contacted the shared services regarding unit specific policies, plans and processes.
Effectively uses case management and knowledgebase tools to resolve, log, track and escalate employee inquiries escalated to the unit
Support and partners with Sponsored Projects Administration and Shared Service Center staff to develop information and training sessions on university financial policies and procedures and budget management techniques.
Understands and promotes the service link between central units, the shared service center and the unit to ensure service goals defined as part of the service level agreement are achieved.
Attends institutional leadership functions and other trainings or conferences as needed.
Advises/educates other constituents on area of expertise as it applies to post-award processes and management.
Works closely with the Unit Leadership on special projects. Serves as a subject matter expert for unit on grants management project teams.
Ensures project activities are planned and prioritized appropriately balancing project and ongoing support needs with project leaders, cross functionally as needed.
As a subject matter expert, influences project decision where appropriate, to improve the customer experience and/or improve efficiency.
Ensures project deliverables are delivered on time and are documented.
Required: Bachelor's degree in Business, Accounting, Finance or related field.
Preferred: CRA, CGMA or related certification.
Minimum of three (3) years related professional-level work experience in finance, accounting, and/or fiscal management.
Experience using a financial ERP, e.g. Oracle.
Established expertise in Microsoft Office Suite, including Excel, Word, and PowerPoint.
Management of business/financial operations and post award research administration.
Experience with Kuali Coeus is preferred.but not mandatory.
An equivalent combination of education and experience that provides the necessary depth of knowledge and skills to successfully perform the duties and responsibilities may be considered.
Demonstrated knowledge and proficiency interpreting applicable state and institutional policies and procedures as well as Uniform Guidance and other federal regulations pertaining to sponsored projects.
Ability to interpret and apply agency guidelines and individual award terms and conditions.
Ability to inspire teamwork and collaboration across functional areas
Ability to exercise appropriate judgement to resolve budgeting and other financial issues and determine the appropriate course of action to resolve a customer issue.
Possesses strong customer service and communication skills typically acquired through prior work in a customer service setting.
Demonstrated ability to research and apply critical thinking skills to resolve complex issues related to financial projections and budgeting.
Ability to develop and maintain effective work relationships with other service team members in the unit, central Finance, OSP, Sponsored Projects Administration, Talent and Culture and the Shared Service Center.
Ability to identify and address areas of continuous improvement.
Effective organizational skills.
Demonstrated experience in the use of Microsoft Office Professional software, especially Word, Excel, Access PowerPoint and Visio.
Resume or Curriculum Vitae.
Letter of Interest.
At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at https://talentandculture.wvu.edu/.
West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.
Job Posting: Feb 3, 2021
Posting Classification: Non-Classified
Exemption Status: Exempt
Benefits Eligible: Yes
Internal Number: 218147
About West Virginia University
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctoral Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.