Job Summary Final Filing Date : 2/26/2021 Salary Range : $21.46 to 43.15 (maybe subject to change) Salary Frequency : Hourly Appointment Type : Career Percentage of Time : 100% Shift Hour : Day Shift Location : North Addition, Hospital City : Sacramento Union Representation : Yes Benefits Eligible : Yes
We offer exceptional employment benefits including medical, dental, and vision plans, generous paid vacations and holidays, excellent retirement savings and investment plans, continuing education, and reduced fee and scholarship programs.
THIS IS NOT AN H1- B OPPORTUNITY
Responsibilities Under supervision of the VC/CEO Executive Assistant V and in direct partnership with the Assistant Vice Chancellor/Chief of Staff (AVC/COS), the Administrative Officer provides high-level administrative support to the AVC/COS and, at times, to other executive leaders such as the VC/CEO, the CFO and the CSO as well as their admin officers. The individual is expected to utilize initiative, judgment and discretion in researching, analyzing and compiling necessary background information to assist executive leadership and suport staff in responding to a wide variety of issues; research and initiate an array of correspondence on behalf of executive leadership; independently assume responsibility for issues that do not require the involvement of executive leadership; apply problemsolving techniques to resolve various situations; and provide referrals to appropriate offices and authorities. The position requires technical proficiency in multiple software, office hardware and computer systems. As principal calendar, project and communication support to the AVC/COS, the individual responds through verbal and/or written communication to a wide variety of inquiries from faculty, staff, the public and the highest levels of the UC system (e.g., Campus and University administration, Chancellor's Office, and the Offices of the President and the Regents). The position researches requests for meetings and helps to track an array of correspondence; manages complex calendars to determine priorities of meetings and resolve scheduling conflicts; and handles all aspects of travel arrangement and reimbursement. This position manages office supply and breakroom inventory, ordering and stocking. The position acts as liaison for all facility, technology & maintenance related requests for the VC/CEO suite.
Experience working in an executive-level office and providing high-level administrative support to executive leadership.
Demonstrated political acumen and discretion in maintaining confidentiality.
Excellent written and verbal communication skills and diplomacy to handle sensitive and/or difficult situations.
Demonstrated project management skills to balance competing deadlines and successfully support multiple meetings and projects.
Demonstrated organizational and analytical skills to independently manage complex projects and events.
Strong time management and multi-tasking skills.
Strong analytical, research and problem-solving skills.
Excellent typing, writing, editing and proofreading skills to produce correspondence and other written materials.
High degree of proficiency using Outlook Calendar and Microsoft Office (e.g., Word, Excel, PowerPoint, Visio, etc.).
Knowledge of UC Davis and UC Davis Health policies and procedures.
Knowledge of UC Davis and UC Davis Health specific programs (AggieTravel, Aggie Service, IT Service Now, Conference Services, Kuali Financial Systems, Lawson, BEATS, UC Path, etc.).
Experience working at an academic medical institution or higher education environment.
Experience coordinating conferences/meetings and special events.
Experience working in a confidential environment with demonstrated understanding of HIPAA standards.
Special Requirements. This position may be subject to a criminal background investigation, drug screen, Live Scan fingerprinting, medical evaluation clearance, and functional capacity assessment.
EEO The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
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UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.