Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Human Resources. The position is located at the Mid Campus Center. This position is for the Medical School Campus.
Assists Apprenticeship Manager planning and coordinating the day-to-day clerical and administrative activities of the Apprenticeship and Clinical Training program.
PRIMARY DUTIES AND RESPONSIBILITIES:
Coordinates Apprenticeship staff interoffice activities and related administrative needs.
Serves as a primary liaison between candidates, participants, trainers, staff, other departments, and/or external contacts on day-to-day operational, and administrative issues of the program; facilitates seminars, meetings, special projects, and problem resolution.
Develops and implements activities, including, but not limited to, seminars, conferences, trainings, public events and other related programs; assists in the development of new ideas and concepts for program themes, materials and resources to supplement, expand or replace existing program components.
Assists with preparation of Apprenticeship materials; writes, edits, and coordinates development of promotional materials, educational materials, classroom training paperwork training manuals, newsletters, and/or brochures, as appropriate to the program; coordinates and/or participates in public relations activities.
Assists program Trainers with preparation of classroom materials, lectures and administrative materials required for the department.
Schedules activities related to Apprenticeship, including, but not limited to, information sessions, skills workshops, and public events.
Assists Manager and support staff, faculty, and/or volunteers engaged in implementation and administration of program objectives.
Monitors and evaluates program effectiveness, investigates trends, and recommends and implements modifications to improve program effectiveness.
Works with Apprenticeship Manager, Clinic Manager/Supervisors and Recruiter to monitor and identify Apprenticeship needs in the outpatient clinical setting; assists with classroom training session schedules according to clinic needs.
Assists Manager with preparation and submission of required paperwork for admission into Apprenticeship programs.
Assists in the preparation of budgets and grants; monitors, verifies and reconciles expenditure of budgeted funds as appropriate; may participate in other fundraising activities.
Monitors program/project revenues and expenses for cost effectiveness of program.
Collects and analyzes data; prepares scheduled and special reports; maintains program/project records and statistical information, including admission paperwork, invoicing and entry into database, as well as Apprenticeship tracking to ensure payment received.
Performs clerical and administrative support tasks, including creation, typing, and editing of program materials, correspondence, purchasing documents, reports, program handbooks, brochures and other publications.
Performs miscellaneous job-related duties as assigned.
High school diploma or equivalent high school certification.
Two to four years of related experience.
Bachelor’s degree in a business-related field.
Experience in a medical, research or educational environment.
Ability to lead and train staff and/or students.
Skill in organizing resources and establishing priorities.
Knowledge of finance, accounting, budgeting, and cost control procedures.
Ability to coordinate and organize meetings and/or special events.
Advanced writing and editorial skills.
Knowledge of communication principles.
Ability to interact with trainers, apprentices and/or staff in a team environment.
Strong interpersonal and communication skills.
The hiring range for this position is $19.18 - $24.47 per hour.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.