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UCSD Layoff from Career Appointment: Apply by 01/08/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 01/19/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Job posting will remain open until position is filled.
This is a professional position at the intermediate level, fully operational level of the Research Administrator series. The incumbent applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.
Under general supervision, develops and/or oversees research proposals, awards and/or transactions related to the Jacobs School of Engineering Agile Research Center's contract and grant management. Maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. Completes and approves transactions for signature by manager or other authorized institutional official.
The incumbent will be providing moderate analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub-award/subcontract issuance and administration.
The complexity of the proposals and awards is defined as follows:
Type of Proposals - Unsolicited proposals; some RFA, RFP, or PA responding proposals; <25% sub-award proposals, <25% institutional commitment proposals; moderate variety of agencies.
Type of Awards - Regular research awards; <25% sub-awards; <25% cost sharing; moderate number of awarding entities.
Other: Multi Campus Award(s), Agile Center membership agreements, foundation gifts (income < $500K/year; training grants).
Contributions to Development of Policies and Procedures - Provides data gathering and analysis to the development of policies and procedures.
Resources to be managed will be determined by each department reflecting the quantitative measures in the Classification Matrix for Sponsored Research Administration.
Additional complexity/workload responsibilities:
-Interaction/collaborations with other departments, Agile Research Centers, or ORUs within UCSD
-Calculating proposals with faculty who have GCCP and/or summer salary
-PIs that are high profile or resource intensive needs
-PI exception requests, fixed price agreements, major awards/projects
Thorough knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Ability to manage a high volume of transactions. Ability to perform moderately complex financial analysis and customized reporting.
Proficient experience working with computer and information managements systems.
Proven competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.