The Finger Lakes Shared Business Network (FLSBN) Lead Finance Manager will provide high-level leadership, direction, management and coordination of the financial functions for the Finger Lakes Shared Business Network which includes Livingston, Ontario, Seneca, Schuyler, Steuben, Wayne, and Yates counties. The Lead Finance Manager is part of a customer focused team serving as a supportive, cooperative model for shared business services working closely with the FLSBN team members and Executive Directors to ensure the financial needs of the association and staff are met in a timely and efficient manner.
Bachelor's degree in accounting, finance, or related field. (Associate's degree in accounting, finance, or related field plus 2 years' transferrable program/functional experience may substitute).
Two (2) years of experience working in an advanced finance management role delivering high-level finance support and services.
Ability to meet travel requirements associated with this position. NYS driver's license, ability to drive, and driving record acceptable for agency insurance coverage are required.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Ability to transport supplies and equipment with or without accommodation.
Ability to clearly communicate (read, write, and speak) in English.
Ability and willingness to work with diverse audiences and maintain cultural sensitivity.
High-level skills in spreadsheet (Microsoft Excel), accounting software, word processing (Microsoft Word), and internet, cloud-based software. Demonstrated ability to perform advanced spreadsheet and database functions including creating, manipulating, reporting and maintaining electronic spreadsheets and databases.
Knowledge of FASB (Financial Accounting Standards Board) and GAAP (Generally Accepted Accounting Principles) Standards, procedures, and practices.
Knowledge of financial operations as well as grant/proposal procedures. Thorough knowledge of, and experience with, accounting policies, practices, procedures and systems.
Experience in complex budget preparation and management, accounts receivable/payable tracking, expense/revenue tracking, cash flow tracking, reconciliation, reporting, compliance, grants/contracts management, and financial statement preparation.
Ability to prepare and maintain accurate, error free, detailed financial and statistical records.
Ability to read, analyze, and interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to maintain strict confidentially of information relating to financial and sensitive personnel matters at all times.
Demonstrated ability to communicate effectively through oral, written, Internet and visual channels.
Ability to communicate financial recordkeeping needs to others.
Ability to organize and prioritize work and meet deadlines.
Ability to work well both in a team setting and independently, and to initiate, organize, and implement established goals.
Ability to provide training and training materials using various techniques and technologies.
Ability to manage long-term goals within a context of day-to-day deadlines.
Must demonstrate a high degree of accuracy, integrity, sound professional judgment, tact, and maturity to effectively relate to people in order to accomplish Association's financial goals.
Ability to work in a typical office environment which may include lifting, moving, and/or transporting office supplies, work related materials, and equipment with or without accommodation. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.
Advanced Degree in Business, Accounting, Finance or similar area of study.
Five (5) years of experience in an advanced Finance Management role delivering high-level finance support, services, and finance/system administration.
Familiarity with the Cornell Cooperative Extension (CCE) System.
Experience with non-profit, accrual basis of accounting.
Prior experience in a double-entry accounting software program.
Experience managing budgets with diverse income streams and high numbers of accounts.
Experience working with complex, non-profit organizations.
Administrative Direction - 30%
Assess and develop local/regional plans and strategies for finance goals, best practices, and training based on direct work with Associations, guidance from Extension Administration, the SBN AMG, and/or based on local/state/federal laws and regulations.
With substantial initiative and discretion, strategically plan for overall financial functions of the region that adhere to all applicable laws, regulations, and CCE guidelines.
Develop regional implementation strategies for finance systems.
Develop and establish best practice, finance policies, procedures, guidelines, and action plans for finance functions across the region and actively contribute to discussions on development of state-wide finance best practices.
Participate with Extension Administration in the development of FORM Code policy and procedures.
Develop a regional strategy and training plan that assesses needs, and sets goals and direction for ongoing Finance training in best practices, policies and procedures.
Assist in planning of Association expenses, so that all primary and sub-accounts balance and all funds are expended within scope of Association policies.
Develop grants/contracts in partnership with the Association Executive Directors and other staff as needed.
Work with Association to prepare budget requests and budget modification requests, including the preparation and coordination of comprehensive annual budget for presentation and submittal to appropriate staff, Association Finance Committee, Board of Directors, and County Budget Office.
Administrative Management - 35%
* Cash receipts entries, bank deposits and withdrawals, accounts receivable invoices.
With substantial initiative and discretion, assist with guiding the overall financial administration of the assigned Associations within the region.
Consult regularly with Association leadership to assure they understand and can integrate finance strategy and processes into their operations.
Ensure Association Executive Directors, supervisors, and finance staff are effectively made aware of local, regional, or statewide finance expectations and compliance.
Lead and ensure adherence to regional and statewide record retention and confidentially standards.
Manage the implementation of regional policy/procedures/best practices as appropriate.
Provide leadership in the support of Finance Systems (i.e. ACCPAC, FIDO, Invoice System, Business System Launch Pad,) to ensure effective utilization that will result in: data integrity, compliance in finance procedures, interpretation and support for the effective, efficient finance functions, and understanding and consistent implementation of established Finance policies, procedures, and best practices.
Provide guidance and assistance to staff for all finance matters, in the preparation of budgets of grant proposals, and ensure accountability records are maintained for grants and other designated funding sources.
Work closely with local Finance staff to make sure transactions are coded properly and consistently according to FORM Code, FASB, and GAAP.
Identify and resolve issues or problems within the financial system or reports for the region.
Alert Association Executive Directors of Association finance staff performance issues and work closely with Executive Directors to identify and manage a plan to resolve those issue
Review and audit records/reports for financial discrepancies, and with a high level of initiative and discretion, work closely with Association Executive Directors and Local Finance staff to correct issues.
Engage finance staff, within the SBN, in a team approach to identify and resolve finance related issues, and identifying and developing solutions that yield increased efficiencies and accounting effectiveness.
Manage and monitor budgets, expenditures, revenues, etc. ensuring the adherence to various internal and external regulations, e.g. GAAP regulations and Cornell Accounting Procedures.
Monitor state and federal appropriations received through Cornell University.
Monitor grant/contract expenditures and revenues, ensuring adherence to various internal and external regulations.
Monitor Accounts Receivable invoices and deposits, including Accounts Receivable aging reports.
Responsible for management of accounting computer operations including:
* Vouchers for cash disbursements and accounts payable entry.
* Reimbursement claim vouchers for grants.
* Cash handing and recording procedures.
* Fiscal year-end financial reports and subsidiary ledgers to Cornell University
Ensure payments, petty cash and other financial transactions are processed accurately and timely.
Ensure periodic physical inventories of the Association's fixed assets are complete.
Administrative Coordination/Operation - 30%
Serve as initial "Point of Contact" for Association finance staff in routine matters; including FORM Code interpretation and work with CCE Administration to provide assistance in complex matters.
With substantial initiative and discretion, coordinate and implement finance best practices and procedures (i.e. FORM Codes) for assigned counties within the region.
Coordinate required reporting for Associations (including specific programs and /or departments) and Extension Administration, including year-end reports.
Facilitate conversations with Executive Directors, local Finance staff and Extension Administration Finance team as appropriate on the implementation of regional Finance changes.
Implement new Finance-related technologies as requested by Extension Administration or Cornell University.
Attend and participate in Association Board and/or committee meetings, as appropriate, working closely with local staff to prepare Executive Directors properly for Board meetings (provide correct documentation and financial explanations as appropriate).
Attend regional and statewide meetings, trainings, and conferences (i.e. Finance Lead calls, system conferences).
Effectively maintain existing relationships with Executive Directors, local Finance staff, Lead Executive Directors and Extension Administration Finance staff for the purposes of delivering efficient, effective and accurate Finance support.
Coordinate the delivery of Finance trainings, updates, and best practice recommendations via various delivery methods (i.e. webinars, SharePoint site, recorded presentations) to Executive Directors, local Finance staff, leadership staff, and employees, as appropriate, across the region that enhance the finance knowledge and expertise at the Association level.
Prepare internal and external reports; acquire, prepare, and maintain file documentation for funders according to the grant/contract guidelines and stipulations.
Perform accounting functions according to association policy (FORM codes) and established accounting practices including, but not limited to:
* Accounts Payable vouchering/entry into accounting software.
* Maintain Accounts Payable to include, but not limited to: checking for proper approvals, backup processes, audit information required before checks are written and perform the check writing process.
* Maintain subsidiary journal for all balance sheet accounts.
* Prepare and maintain assigned monthly invoicing, budgeting, billing, and recordkeeping on grants and contracts.
* Maintain Accounts Receivable invoices and deposits.
* Collect revenues and payments of invoices and expense receipts.
* Accounts Receivable cash receipts entry.
* Post sub-ledger batches to general ledger.
* Maintain daily cash receipts entry.
* Verify monthly reconciliation of petty cash, including summarizing departmental breakdown.
* Reconcile monthly bank statements for all Association accounts.
* Reconcile and record State and Federal appropriations and monthly Cornell University billing for payroll and expenses. Ensure timely payment of the Cornell monthly operating statement by ordering ACH transfer by the deadline date.
* Determine direct and indirect costs as required for grant budget development as requested.
* Prepare and submit fiscal year-end financial reports and subsidiary ledgers to Cornell University Extension Administration.
* Prepare accurate and timely financial statements and reports including monthly, quarterly and annual financial statements/reports that reflect the financial position of the Association.
* Research past expenditures and generate budget projections; track expenditures for adherence to budgetary boundaries.
* Maintain inventory of equipment purchases for the grants and contracts assigned.
Prepare accurate and timely financial statements and reports including monthly, quarterly and annual financial statements/reports that reflect the financial position of the Association.
Ensure confidentially of all financial, personnel and payroll records at all times.
Prepare and submit accurate expense reports, mileage reports, receipts/supporting documentation, and/or vouchers in a timely manner per established policy and procedures.
Travel within the region to assigned Associations on a regular basis in personal and/Association vehicles for work related purposes.
Regularly lift, move and/or transport office supplies, work related materials and equipment.
Professional Improvement and Other Duties as Assigned - 5%
In cooperation with the Supervisor, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.
Participate in all required orientation, training, and/or in-service meetings and trainings as scheduled/required.
Pursue personal growth through expanding personal knowledge of the total organization and through updating techniques and technical skills relating to the position.
Regular and predictable attendance and punctuality.
Carry out assignments and other duties as assigned by supervisor, including but not limited to local fairs, community activities, etc.
Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Cooperative Extension programs and other duties as assigned.
Health and Safety - Applies to all duties and functions
Support the association to maintain a safe working environment.
Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applies to all duties and functions
Conduct all activities in accordance with the Civil Rights Act, Title IX Rehabilitation, Americans with Disabilities Act, and local, state, and regional affirmative action plans.
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials and the general public in a professional manner.
Aware of, and adheres to, established Cornell Cooperative Extension Association policies, procedures and Cornell Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely, and accurate manner.
APPLICATION DEADLINE: Review of applications will begin immediately. Contact Kimberly at firstname.lastname@example.org with questions.
**All applications must be submitted online by 11:59pm EST on March 8, 2021** __________________________________________________________________________________________
Please note that you should upload a cover letter, resume and references at the beginning of the application process. READ THE APPLICATION INSTRUCTIONS BELOW TO BE SURE YOU ARE UPLOADING DOCUMENTS AS REQUESTED.
Internal Applicants:Apply via Workday under the "Career, Talent and Performance" section.
To be considered for this position, all applicants must complete *ALL* sections of the online application, upload/attach a cover letter, resume and names and addresses of at least 3 professional references.
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.
Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.
Internal Number: WDR-00024915
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