Financial Associate 3 - Family And Consumer Sciences
Regular Full-time, Pay Range MR06
The Financial Associate III performs accounting and financial controls by maintaining financial and inventory records, budget analysis and management of expenditures and account payables for the grants led by the Human Development team in the Extension Family and Consumer Sciences Department. This position is responsible for IRIS entry of effort certification data, pay funding change eforms for departmental members on FCS departmental grants, entering invoices and grant-related travel. Provides information and interprets general UT policies and procedures for grant-related personnel. This position provides assistance to the department Business Manager for duties that include but are not limited to deposits, time and contract entry in IRIS, as well as review of proposals in eVisions.
This position will be responsible for ensuring compliance with grant- and UT-specific spending policies and procedures. The Financial Associate III will track overall grant-related expenditures and sub-awards. The position will actively manage, invoice, and pay sub-contracts related to specific grant awards. Additional responsibilities include creating budgetary forecasts, grant and contract reporting, budget preparation, cashiering, or payroll. Advises on budgetary and financial activities. Posts to journals, ledgers, or unit records using standardized routines or system-wide electronic system. Will be responsible for creating process and procedures relative to grant spending, reporting, invoicing, and contract maintenance.
This is a grant-funded position dependent upon continued award funding.
Composes internal financial reports, performs budget analysis/forecasting and performs accounting activities for accurate view of financial status. Routinely interprets fiscal policy and procedures making judgments, decisions and recommending solutions. Decides which standard reports to generate.
Distributes, verified and assigns G/L codes on procurement card statements for the program.
Submits invoices, internal transfers and miscellaneous reimbursements in IRIS for payment.
Invoice and pay sub-contractors in accordance with signed agreements
Collaborate with grant officers and fiscal teams from other universities and government organizations
Monitors and verifies expenditures and verify/reconcile monthly financial ledgers.
Create and submit budget revisions internally and externally
Advise on the affordability of special projects per financial projections
Advises faculty and staff regarding fiscal policies and procedures.
Assists principle investigators with budget preparation and required proposal forms for outgoing grants and contracts.
Enters and checks travel for the grant-related personnel ensuring compliance with policies.
Executes IRIS submission of non-competitive justifications, requisitions and framework orders.
Distributes, collects, verifies and enters Effort Certification in IRIS for department.
Executes other IRIS transactions which include creation and change of asset data in IRIS, submission of pay funding changes, and cash deposits.
Maintains records of grant/contract equipment purchases and/or surplus equipment, distribute appropriate equipment tags, completes/verified FCS equipment inventory yearly report, review and completion of Facility Space management report.
Internal Number: 212166
About Institute of Agriculture
The Institute’s four major units are the College of Agricultural Sciences and Natural Resources, the College of Veterinary Medicine, UT AgResearch and UT Extension. The Institute contributes to improving the quality of lives and enhancing the agricultural, economic, environmental and social well-being of Tennessee. Our clientele include students, families, farmers, 4-Hers, agribusiness and the general public.