Pre-award Management: manages pre-award grant and contract submissions, and negotiates awards. Assist faculty in the development and preparation of grant and contract proposals. Ensures all applications meet agency and University guidelines. Promotes timely submission of applications. Identify potential sources of financial support for research programs through program funding announcements or accessing BSD funding databases.
Post-award Management: responsible for post-award activities including managing account expenditures, invoicing, financial reporting, procurement of goods and services, and closing of accounts. Establish accounts and maintain financial records on all research/gift accounts. Coordinate with Radiology HRM personnel re-appropriate funding for all non-academic research personnel. Ensures that staff funded from multiple sources is appropriate distributed. Facilitate faculty planning and management of financial resources by providing regular financial status reports to principal investigators. Works with faculty to maximize use of funds and plan resource allocation to ensure that all awards are fully utilized. Coordinate grant closeouts to ensure that all funds are appropriately utilized by grant expiration.
Provide management with summary reports on pending grant and gift proposals, projected expenditures, and projected faculty salary savings.
Provide analysis of projected expenditures for the unrestricted budget.
Review expenditure documents for appropriateness and completeness and approve payments.
Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention. Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.
Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.
Performs other related work as needed.
Bachelor's degree or four years of equivalent experience in a role with similar responsibilities.
Minimum of three years experience in one or more aspects of sponsored program administration in a research environment .
Familiarity with federal and non-federal grant and contract policies preferred; proficiency with Microsoft Excel.
Experience with University accounting systems.
Strong financial analytic skills and a resourceful approach to problem-solving.
Exceptional verbal and written communication skills.
Ability to exercise sound judgment, discretion and tact.
Flexibility and ability to handle multiple, concurrent tasks and the ability to maintain effectiveness under deadlines.
Personable, professional, and consultative work style.
Cover Letter (preferred)
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Internal Number: JR10161
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