The Project Manager (Term) position is part of the Equity, Diversity and Inclusion department within the Division of Administration at Vanderbilt University and will provide project support to the Vice Chancellor for Equity, Diversity and Inclusion in the development of strategic and operational initiatives to enhance the mission of the institution to foster increased equity, diversity, and inclusion campus- wide. Works with department leaders to plan and execute initiatives in a variety of areas. These efforts include conducting needs assessments, review and making recommendations in a variety of areas, implementing institutional solutions, as well as other types of initiatives.
Our office works to intentionally foster institutional equity, diversity and inclusion by creating educational opportunities, raising awareness and providing strategies and tools to bring to life the vision of inclusive excellence, both on our campus and in our city. The goal of our office is to help our community better understand one another so we can appreciate our differences, celebrate our common goals and work together toward inclusive excellence. Our office also collaborates with Vice Provost for Inclusive Excellence to advance equity, diversity and inclusion in the university's research and educational missions, creating a welcoming environment for students, faculty and staff.
Duties and Responsibilities
Project Management and Leadership
Plan, implement, and manages special projects for the Vice Chancellor for Equity, Diversity and Inclusion to achieve defined goals and objectives initiatives,
Provides professional and/or technical leadership in the execution of day-to-day project activities (set priorities given resource constraints, facilitate meetings, monitor progress against established timeline, ensure documentation is complete and up to date)
Manage expectations and coordinate work of external resources and vendors and/or internal resources and departments that support the project, identify and engage appropriate stakeholders.
Provide recommendations in development of budget, resource allocation and other plans to support these projects.
Creates metrics and standards/dashboards for measurement of operational effectiveness and improvements.
Serve as backup to EDI Administrative Manager
Communication and Change Management
Communicate within and across department to maximize information sharing around diversity and inclusion progress, needs, inter-dependencies and accomplishments.Manage the dissemination of news and information about the project to all stakeholders.
Anticipate and communicate the impact of change to the rest of the organization as needed.
Serve as lead point person for questions and issues.
Coordinate or provide training of staff as needed.
Recognize and reward improvements in and maintenance of new processes.
Translate and communicate learnings to leadership.
Develop communications including, but not limited to, presentations, briefs, official letters/statements, etc. to support various venues.
Manage special projects and events related to diversity and inclusion efforts.
Observe day-to-day departmental activities/operations to identify potential areas for improvement.
Develop methods for teams to understand current and ideal workflow.
Facilitate the identification of gaps in service level/processes and evaluate solutions within and across department.
Identify and initiate implementation of opportunities to improve efficiencies.
Explore 'best in class' critical success factors to compare approach and activities to the ideal standard.
Uses data to demonstrate improvement in processes, systems and outcomes.
Standardize services, processes, resources, and practices where appropriate to improvement efficiency maximizing departmental services.
Assure successful implementation of people, process and systems changes to support redefined service delivery model.
Synthesize and evaluation practice variance and workflow efficiency data.
Participate in institutional task forces and other special committees related to the achievement of the department's goals and objectives.
As assigned, represent department in various task forces.
Document and communicate any key issues and/or follow-up.
Ensure all issues/follow-up are addresses and closed.
NOTE: A Term position is a staff position that exists for a period longer than six months but is not expected to last beyond one year. Although a position may exist for a specified or indefinite period, staff who accept term positions are not guaranteed employment for the entire period; they are employed for indefinite periods within the limit of the appointment. There are no guarantees of continued employment, either within the term or when the term ends.
Bachelor's degree from an accredited institution of higher education is required.
Five years of relevant experience required.
At least two years of experience in the area of multicultural affairs, diversity or social justice is necessary.
Theoretical and practical project management knowledge.
Strong graphic skills are necessary such as utilizing a PowerPoint platform to create infographics and assist in project design solutions.
Strong organization, communication and interpersonal skills.
Advanced skills in Microsoft Office applications.
Experience with Google Docs, Zoom and Skype.
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities, and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Internal Number: 10000234
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.