The Budget/Accounting Analyst will coordinate, monitor, and analyze budgets for various activities and reports; research budget variances and deficits; provide budget and cost accounting information with other departments; assemble necessary documentation for invoice back-up.
Basic Science Research Administrative Pod 2 is a group of professionals who provide administrative support to the following departments and centers: Biochemistry Department, Cell & Developmental Biology Department, Center for Stem Cell Biology, and Center for Structural Biology, Mass Spectrometry Research Center, and Vanderbilt Institute of Chemical Biology. Pod 2 is comprised of three teams, each with expertise focused in one of the following areas: sponsored research (pre- and post-award), finance, and HR.
Duties and Responsibilities
Prepares regular and special accounting and financial reports for department needs using a broad knowledge of Vanderbilt systems, accounting practices and organizational business units and using creative problem-solving skills.
Prepares detailed invoice back-up for Sponsored Projects using generally accepted accounting principles by maintaining regular communication with intra-departmental administrative teams to promote consistency in accounting practices.
Compiling monthly financial projections consisting of all faculty funding sources.
Prepare and submit both non-compensation and compensation retroactive cost transfer requests, which includes identifying the transactions to be moved, obtaining the required information for the transaction, and completing the appropriate form and cost transfer memo.
Assist with grant/project close outs by researching and determining which outstanding commitments need to be closed and submitting those items to Purchasing Services to close.
Monitoring retroactive cost transfers to ensure they have been processed, especially on closed projects.
Monitor closed grants/projects for late charges in order to move them to the appropriate project within the 90-day period.
Troubleshoot iLab and CORES billing issues, adding, and removing billing numbers, granting access to members and any other cores support as needed.
Researches, analyzes, and reconciles data from OCGA deficit reports.
Identifies and researches variances and make recommendations using applicable Financial Management budget guidelines and generally accepted accounting principles.
Advises supervisor regarding budgetary matters; resolve routine budget issues using excellent communication skills and creative problem-solving skills.
Serves as liaison with other departments (BRET) to provide budget and cost accounting information using excellent oral communications skills promoting consistency in accounting standards and reporting.
Prepares, monitors, and approves invoice payments for subcontracts using a broad knowledge of Vanderbilt systems, accounting practices and organizational business units using creative problem-solving skills.
A Bachelor's degree from an accredited institution of higher education is necessary.
At least three years of experience is necessary.
Excellent Microsoft Suite skills with advanced skills in Excel are necessary.
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Internal Number: 10000026
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.