Rutgers, the State University of New Jersey is seeking an Administrative Research Associate for the Administration and Planning department at Rutgers Cancer Institute of New Jersey (CINJ).
Under direction of the department head, the Administrative Research Associate provides administrative support to the assigned Research Faculty member(s).
Among the key duties of this position are the following:
Responsible for confirming schedule of appointments, proactively addressing conflicts and managing the daily calendar of the assigned Research Faculty, applying informed independent judgment to help manage time. If the assigned Research Faculty has clinical responsibilities, careful coordination of the non-clinic schedule with the clinic schedule must be maintained.
Schedules conferences, meetings, presentations, research symposia, works-in-progress reviews, etc. Works with the Research Faculty member to prepare agendas, coordinate speakers; coordinate reservation of facilities, catering, AV, online meeting conferencing (e.g., Webex, Zoom, Teams) and overall set up. Works with building facilities to ensure maintenance requests are addressed. Creates sign-in sheets and maintains accurate attendance records, provides minutes, and follows-up on action items, resulting from these meetings.
Works with the Research Faculty member to create and edit PowerPoint presentations for meetings. Performs routine editing (spelling and grammatical only) for documents such as letters of recommendation, intent, and standard correspondence.
Handles faculty and staff onboarding, as well as exiting, in accordance with CINJ SOPs and respective appointment department.
Serves as liaison between the Research Faculty member and administrative units such as Purchasing, Human Resources, IST, Payroll, Grants and Contracts, Finance, Research, IRB, clinic practice, Workforce Planning, Faculty Affairs, Administration and Planning, etc. Initiates correspondence related to these functions.
Minimum Education and Experience:
Bachelor’s Degree plus three (3) years of related experience in a business office, government agency or university setting.
Equivalent education, experience and/or training may be substituted for the degree requirement.
Required Knowledge, Skills, and Abilities:
Dependable, flexible, and people-oriented.
Resourceful in analyzing work-related challenges and seeking out effective and efficient solutions.
Able to perform information acquisition tasks, using internet search engines, PubMed and other databases, etc.
Excellent oral and written communication skills and a highly professional demeanor in person and on the telephone.
Organized, detail oriented, and possess strong spelling, grammar, and proof-reading skills.
Computer literate with proficiency and intermediate to advanced knowledge of Adobe Acrobat and EndNotes.
A completed certification within the first year of employment.
Experience with federal and non-federal research funding.
Willing to work additional hours to meet deadlines, as needed.
Posting Number: 21ST0350
Location: Downtown New Brunswick
Internal Number: 126810
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.