The Office of Faculty Affairs is the administrative arm of Academic Affairs. It oversees the administration and facilitation of policies and processes relating to academic personnel appointments, reappointments, promotions, tenure review and leaves of absence. It is responsible for ensuring compliance with university statutes and with local, state and federal employment regulations and laws, including equal employment and affirmative action policies. Faculty Affairs serves as a resource to other CU central offices for faculty data provides support both to faculty and departmental administrators in process-related matters for faculty, officers of research and student officers.
Reporting to the AVP of Academic Appointments and Director of Faculty Affairs, the Administrative Coordinator will be responsible for key aspects of the Columbia University Irving Medical Center (CUIMC) academic appointments process and administrative functions including:
Advising departmental faculty and FA administrators on academic policies, CU statutes and business practices
Assisting with the Short-term visitors' applications ensuring compliance CU policies and regulations and working with CUIMC-IT and HR on system issues
Assisting AVP with academic personnel professionalism and grievance case management
Reviewing Staff Officer of Research Position Classification Forms and leave to ensure submissions comply with policies
Managing the review of academic personnel renewal letters for compliance with OGC and Provost requirement
Working with CU-HR on the revision/improvement of the diversity data collection mechanism
Preparing academic appointment documents for submission to Payroll, the Provost Office and the Human Resources Processing Center (HRPC)
Maintaining electronic credentialing files and performance/tracking logs.
Daily scanning of transaction paperwork for the creation/update of electronic files
Procurement of office supplies and services
Assisting with facilities, equipment, keys and telecommunications service requests
Providing support for the annual roster process
Special projects and related duties as assigned
Bachelor's degree or the equivalent in education, training and experience, plus three years of related experience.
Excellent interpersonal, communication, and judgment skills
Self-starter, resourceful, highly motivated and creative
Excellent multi-tasking abilities
Strong analytical ability and organizational skills
Strong knowledge of Microsoft Office applications (Excel, Word, PowerPoint, Outlook) and Zoom
Detailed oriented and have the ability to prioritize and follow up
Excellent calendaring skills
Ability to interact effectively with individuals at different levels, as well as the ability to work in a highly visible fast paced environment all under the aegis of confidentiality
Ability to work independently and in a team environment to execute complex tasks under demanding deadlines
Knowledge of the University faculty nomination and appointment process a plus
Knowledge of PeopleSoft and SharePoint is a plus
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 512888
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.