UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.
UW Medicine owns or operates Harborview Medical Center, UW Medical Center (Montlake & Northwest campuses), and Valley Medical Center, a network of UW Medicine Neighborhood Clinics that provide primary care, UW Physicians, UW School of Medicine, Airlift Northwest, UW Neighborhood Clinics and other owned, operated or affiliated entities as appropriate. In addition, UW Medicine shares in the ownership and governance of Children’s University Medical Group and Seattle Cancer Care Alliance a partnership among UW Medicine, Fred Hutchinson Cancer Research, and Seattle Children’s.
UWM has an exciting opportunity for an EXECUTIVE ASSISTANT
The EXECUTIVE ASSISTANT role impacts the daily functions of the ASSOCIATE VICE PRESIDENT by providing operational coordination, communication coordination and project management.
The Executive Assistant position will serve as a resource to manage all work efforts, coordinate department activities, drives the creation of documentation and deliverables and plays a critical role in maximizing the efficiency and effectiveness of the leader.
High level of tact, discretion and diplomacy; maintains a high level of confidentiality.
The Executive Assistant will work with all levels of leaders, supervisors, and managers within UW Medicine.
Will ensure effective department operations by providing responsive, independent, and effective administrative support in a highly confidential and professional manner.
Requires a high degree of personal initiative, flexibility, and personal judgment in all assignments, strong communication skills, ability to organize and prioritize tasks to ensure smooth work flow, excellence of work standards, and an active interest in providing strong customer service.
The position requires an above average ability to adjust to rapid changes, all of which are continuing challenges.
Performs all duties in a manner that promotes a team concept and reflects the mission, vision and values of UW Medicine.
Will have delegated authority to perform professional level administration and management of programmatic and administrative functions.
Manages projects, reporting and tracking deliverables. Makes decisions and/or recommendations regarding assigned administrative or programmatic functions.
This position will regularly exercise discretion and independent judgment in performing the work. Serves as principal assistant and liaison to the Associate Vice President
Complex scheduling is accomplished with sensitivity to the impact to the organization, the time required for a specific meetings, and advance preparation time required. Provides necessary supporting materials generated by the Executive Assistant in a timely manner.
Assists with outside board and committee obligations, generating presentations and maintaining professional memberships.
Organizes UWNC Board meetings and materials and manages Board communications. Manage projects, communications, reports, master calendar, records, and project/committee support. Takes the lead on group projects, sets objectives and tracks and reports on key deliverables.
Manages UWNC Clinic Purchasing process and requests. Independently manages purchase approvals and vendor choice. Performs reconciliation duties.
Coordinates the annual and ongoing staff performance management process
Completes special projects or assignments as required by senior leadership.
REQUIREMENTS: Bachelor’s degree in Business, Public Administration, Communications, Healthcare Administration, or related field
Four to Five years of progressively responsible executive administrative support experience in a large, complex organization to include program management and office operations management responsibilities. Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint). High attention to detail. Ability to handle executive level confidential information with high level of tact, discretion, and diplomacy. Ability to work under pressure of frequent deadlines, constant interruption, and changing priorities in a high volume healthcare setting. Excellent verbal and written communication skills, including a professional demeanor and demonstrated competency in preparation of professional reports. Demonstrated a track record of exercising good judgment and taking the appropriate initiative, discretion within the scope of the position. An equivalent combination of education and experience may substitute for stated requirements.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.