Operations Coordinator - Academic Space Management, School of Arts and Sciences - (21001087)
The Office of Academic & Research Spaces (ARS) coordinates the operation and management of science, engineering, and interdisciplinary spaces on the Medford campus. The Office of Academic & Research Spaces serves as a resource for the leadership of the School of Arts & Sciences and the School of Engineering when setting priorities for the development and use of research spaces. Specifically, the staff of the Office of Academic & Research Spaces directly oversees the operation of the Science & Engineering Center, the Collaborative Learning & Innovation Complex, Barnum Hall, and the Joyce Cummings Center. In addition, the Office provides advice for the utilization, renovation, and maintenance of the science and engineering laboratory buildings on campus, including 200 Boston Ave., Michael & Pearson Research Building, Halligan Hall, the Psychology Building, Bray Laboratory Building, and the Science & Technology Center.
The CLIC Operations Coordinator for the Office of Academic & Research Space (ARS) is primarily responsible for the daily operations and management of the Collaborative Learning & Innovation Complex (CLIC). Hours are 9 am - 5 pm, Monday - Friday. Provides administrative support to the Director. Manages all front-office responsibilities including ordering supplies as well as managing office equipment and maintenance agreements. Directly supervises student Office Assistants and completes weekly payroll procedures for approximately 80 OARS student employees. Manages the needs of the CLIC Administrative Hub and Reception Area throughout the day. Keeps track of all administrative hub equipment and paperwork, updating when necessary. Manages space reservation process in all ASM-managed buildings. Serves as a liaison to all occupants and users of CLIC, providing appropriate administrative support to those departments and programs within the complex. Manages card access and key distribution process for the complex. Manages content on the CLIC website under the direction of the Director. Updates and generates content for any informational displays within the complex. Maintains electronic contact lists for the CLIC occupants and regularly distributes operational updates as necessary. Directly supervises student Office Assistants and assists with overall supervision of over 80 student employees per semester. Serves as a direct contact for Tufts Facilities in the regular maintenance of the complex including the submission of appropriate work orders. Serves as a direct point of contact for Tufts Public Safety within the complex. Work station is within the CLIC Administrative Hub, a very busy reception area with frequent interruptions. Works with an operations team that will be overseen by the Director and include similar positions based at other facilities. While the primary responsibility for the coordinator will be the CLIC building, at the discretion of the Director, the CLIC Coordinator may be asked to provide support at other buildings overseen by the Office of Academic & Research Spaces.
2-3 years of related operations experience and high school diploma or GED required.
Proficient in Microsoft word and excel.
Experience with databases, ability to learn new software applications, including the ems reservation system.
Experience with web page management.
Bachelor's degree strongly preferred.
Experience in higher education and/or operations management more than 1 year experience are a plus.
Special Work Schedule Requirements: Occasionally, the coordinator may be asked to work on a weekend or evening to support special events
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.
Primary Location: United States-Massachusetts-Medford/Somerville
Job: Administrative Support
Organization: Academic Space Management
Employee Status: Regular Schedule: Full-time
Job Posting: Feb 16, 2021, 2:13:50 PM
Internal Number: 21001087
About Tufts University
Tufts is a leader in American higher education, distinctive for its success as a moderately sized university that excels at research and providing students with a personal experience. Our unique combination of research and liberal arts attracts students, faculty and staff who thrive in our environment of curiosity, creativity and engagement.