Job Description Summary This position reports directly to the Senior Associate Director and Operations Manager for the Pulsifer Undergraduate Career Development Center (UCD) with a dotted line reporting relationship to the Senior Associate Director, Pulsifer Employer Relations and Recruiting (ER/R). Primary responsibility is to provide daily administrative support for Undergraduate Career Development (UCD) Team (75%) and assist the Employer Relations/Recruiting (ER/R) team (25%). The Executive Administrative Coordinator serves as first point of contact for internal and external constituents (students, alumni, faculty, staff, and employers); manages all administrative functions such as scheduling student appointments, keeping track of appointment and workshop data, and handle procurement needs. Within the role of assisting ER/R team, job functions will include posting jobs and internships; assisting with greeting employers during on campus interviews; scheduling employer lunches in faculty dining room; and assisting with planning of two large campus-wide career fairs.
Provides administrative support for Undergraduate Career Development Team. This includes but is not limited to the following: help with scheduling and tracking student appointments; manage all in-coming queries via phone, email and in-person; track employer and alumni engagement as it relates to UCD team and ER/R team; assist with corporate and vendor invoicing and tracking; purchasing office supplies; scheduling department staff meetings and taking and sharing notes from meetings; and coordinating campus wide guests.
Additional responsibilities may include drafting newsletters, updating web, marketing materials, coordinating student support, and keeping track of final student placement reports.
Provide room booking and catering orders for UCD events and ER/R; Liaises with The Conference Center to provide room scheduling and media services.
Additional duties include photocopying, preparing brochures, CDI materials, handouts, plus other materials as needed.
Provide software support to staff and students (including Microsoft Office (Outlook, PowerPoint and Excel) Handshake, WorkDay, VMock, Big Interview, Interstride etc.)
Approve Handshake jobs and events and help monitor the recruiting email and phone when needed
Assist with greeting employers and helping to set up interview days for on campus recruiting as needed
Help with logistics prior to the two campus wide career fairs and assist day of
Help with ad hoc requests from manager(s)
Be respectful of diversity of the student population; make effort to work with cultural differences.
May oversee work of the work-study students/career colleagues.
HS Diploma or G.E.D. equivalent and 2 - 4 years experience; Bachelors degree preferred with 1 year of relevant work experience
Knowledge of event planning and Microsoft Office - Outlook, PowerPoint and Excel
Willingness and ability to learn and master new technology and platforms
Excellent communication skills (verbal and written) required
Self-starter and ability to work independently
Must be detail oriented and committed to delivering a high level of customer service.
Typical office setting with extensive sitting and computer work; virtual/remote work as needed and approved by manager
Ability to travel within and outside of campus for meetings and other work related events
Bentley University requires references checks and may conduct other pre-employment screening.
Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.
Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.
Internal Number: 130326471
About Bentley University
Bentley University is one of the nation's leading business schools, dedicated to preparing a new kind of business leader and one with the deep technical skills, the broad global perspective and the high ethical standards required to make a difference in an ever-changing world. To achieve our goal, we infuse our advanced business curriculum with the richness of a liberal arts education. The results are graduates who are making an impact in their chosen fields and turning their passions into success stories. Located on a classic New England campus just minutes from Boston, Bentley is a dynamic community of leaders, scholars and creative thinkers.