Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
The Student-Faculty Programs Office manages multiple undergraduate research programs for Caltech and the Jet Propulsion Laboratory (JPL). This position is responsible for the planning, implementation, and evaluation of enrichment activities that enhance and support the success of our undergraduate research community.
This position requires an ability to multitask in a high-volume office, take initiative, and work independently while providing outstanding customer service to the students, faculty, alumni, donors, and staff with whom we work. Some evening and weekend hours are expected, especially between June and August.
Assist in setting the annual calendar of enrichment activities that support undergraduate researchers. This includes but is not limited to coordinating an academic and professional development series, faculty research seminars, communication workshops, and social/cultural events.
Lead the logistical planning and implementation of student enrichment activities, including scheduling rooms, AV, and facilities; ordering catering and needed supplies; and setting-up and tearing-down events. Manage event advertising, registration, and RSVPs; produce nametags, registration lists, and other event materials.
Assist in coordinating and implementing an annual mentoring conference, student seminar days, and student oral, poster, and written communication prizes.
Assist in the marketing and communication of SFP activities to students, faculty, and others.
Provide support to various student groups, including the academic year SFP Ambassadors and summer SFP House Ambassadors.
Provide support and assistance to undergraduate researchers.
Deliver responsive, informative, and polite assistance to prospective and current SFP students, faculty, alumni, donors, and other campus staff. Demonstrate excellent judgment and interpersonal skills in interacting with a diverse clientele.
Other duties as assigned.
Bachelor's Degree or equivalent experience is required.
Two to three years experience in planning and implementing a variety of programs and events, preferably in a higher education environment.
Experience in promoting a commitment to diversity, equity, and inclusion.
Capable of solving both routine and semi-routine problems.
Knowledge and experience with various social media platforms.
Effective customer service skills coupled with strong oral and written communication.
Demonstrated flexibility and willingness to handle change.
Master's Degree, in student affairs or related field, preferred.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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The California Institute of Technology (Caltech) is a world-renowned science and engineering research and education institution, where extraordinary faculty and students seek answers to complex questions, discover new knowledge, lead innovation, and transform our future.