Harvard's Financial Administration Department (FAD) is responsible for the stewardship of the University's finances, including related business processes and technology. FAD is dedicated to supporting the teaching and research mission of the University by providing outstanding financial services to the Harvard community; by providing support, guidance and consultation; by working to ensure compliance with University and federal guidelines; by mitigating risk; and by promoting the financial health of the University.
The Office of the Controller (OC) within Harvard University's Financial Administration Department is dedicated to supporting the teaching, research and service missions of the Harvard community by providing efficient and effective financial and administrative services, by enabling access to information and resources, and by promoting the financial health and security of each unit and of the University as a whole.
Reporting to the Payroll Services Manager, the Payroll Processor is responsible for running and troubleshooting each payroll cycle (Weekly, Bi-Weekly, multiple Monthly and Off-Cycle) in Central Payroll and resolving data conflict conditions that prevent employees from being paid in accordance with their PeopleSoft system status/current records.
Runs payroll error reports and PeopleSoft queries to identify data conflicts and root causes, and coordinate corrections where needed.
Responsible for running each preparatory system-loading step, including the incoming interfaces of time & labor, time administration, retro ben, component interfaces and preliminary payroll calculations in PeopleSoft. After each preparatory step, will run audit reports/queries to identify data discrepancies that will prevent accurate paychecks from being processed.
Coordinates efforts with Central Payroll team and Payroll Product Management (Harvard University Information Systems) to resolve issues and enter adjustments prior to running final pay calculations.
Responsible for running pay confirmations, creating bank files for direct deposits and checks, sending advice/check print files to be printed, and initiating the GL Interface.
Coordinates off-cycle check runs on an
Basic Qualifications are the minimum threshold a candidate must meet in order to be considered for this role.
Minimum 5 years of experience in a financial, accounting, or related role.
The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.
Prior experience in processing multiple payroll types in a complex payroll environment.
College degree strongly preferred. Education may offset some experience.
PeopleSoft experience or other Human Resources Management System (Workday, etc.) is preferred
Excellent communication, interpersonal, and organizational skills and the ability to provide information and service to a wide range of internal and external contacts with a strong customer service orientation.
Ability to initiate and manage multiple tasks under competing deadlines and shifting priorities. Must be detail and deadline oriented.
Experience with payroll error identification and corrections.
Ability to develop, run, and interpret basic queries.
Ability to handle complex and confidential information with discretion.
Flexibility in hours/scheduling, including occasional nights, overtime, or weekends is required.
Knowledge of Microsoft Office (Excel, Word, and Outlook) and experience with web-based applications.
Experience in working in a University setting a plus.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 53295BR
About Harvard University Financial Administration
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.