Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutchs pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nations first cancer prevention research program, as well as the clinical coordinating center of the Womens Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employeeswho bringdifferent and innovativeways of seeing the world and solving problems.Fred Hutch is in pursuit of becoming an antiracist organization.Weare committed to ensuring that all candidates hired share our commitment to diversity,antiracism, and inclusion.
This role provides proactive executive level support while maintaining attention to detail, confidentiality, and a high level of customer responsiveness. The Executive assistant will plan, prioritize, and organize a diversified workload in a fast-paced environment. The position requires sounds judgment along with strong organization and communication skills. The ability to see all the pieces of the puzzle to avoid possible complications is key to the success of this role. Professionalism is critical in all interactions.
Manage complex and continually evolving calendar (resolve overlapping commitments and protect time for priorities)
Works on assignments that are complex in nature where critical thinking skills and initiative is needed to resolve problems
Exercises judgment within defined procedures and practices to determine appropriate action
Manage logistics for special and cyclical department events; facilitate department all-hands meetings: schedule, draft agenda and provide audiovisual support
Manage and reconcile expense reports, facilitate the purchasing/procurement process, and support department contract administration within specific time frames; coordinate required activities with internal and external customer/stakeholders to ensure proper flow of communication concerning vendor contract-related issues
Assist in training department team members and on-boarding new hires
May support executive level recruitment activities
Generate memos, emails, reports and presentations
Work on projects related to department operations, specifically around data gathering, reporting and visualization
Manage all department event/meeting related activities
Coordinate the allocation of space for department employees
Support department budget development and reconciliation
Assist with the production of executive and department deliverables
Draft, edit and proofread business correspondence and presentations
Manage time and expense approvals on behalf of the executive as requested
Special projects as assigned
5 years administrative support experience required
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, and Excel
Proven experience managing a demanding and complex calendar
Exceptional communication skills: the ability to communicate clearly and concisely, both verbally and in writing
A high level of accuracy and attention to detail
Ability to analyze and revise operating practices to continually improve efficiency
Superior organization skills and dedication to completing projects in a timely manner
Ability to work well with all levels of internal management and staff
The ability to juggle multiple critical requests autonomously and effectively
Demonstrates discretion and confidentiality
Thrives in a fast paced and dynamic environment and exhibits calmness under pressure
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at firstname.lastname@example.org or by calling 206-667-4700.
At Fred Hutchinson Cancer Research Center, teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Researchers are discovering new ways to detect cancers earlier, improve treatments, and learn how to prevent cancers from growing. Although Fred Hutchinson opened its doors in 1975, its history began about 20 years before that. In 1962 Fred Hutchinson envisioned a center devoted to studying cancer, a disease that took his brother’s life. Today Fred Hutchinson is contributing to the next waves of breakthrough treatments and prevention strategies. Fred Hutchinson collaborates with the Seattle Cancer Alliance, the National Cancer Institute, and the University of Washington.