Assists Director of Academic Appointments and Faculty Affairs on academic and faculty appointments.
Manages communication and hiring of postdoctoral scholars, part-time lecturers, visitors, and other non-tenure track academic appointments.
Works with Harris Centers on processes related to visitors, understanding hiring needs and duration of stay.
Coordinates with Business Operations team on office space, computing needs, and the like for academic appointments.
Works with UChicago Office of International Affairs on visa processes and related work authorization issues for Harris academics.
Partners with Director on onboarding of academic hires.
Implements and maintains consistent and efficient processes for the overall management of new appointments.
Maintains up-to-date recordkeeping and filing.
Enters employment and payroll related actions into Workday.
Resolves office problems and facilitate solutions, conferring with supervisor to resolve the most complex issues.
Handles highly sensitive and confidential information using considerable tact, diplomacy and discretion.
Prepares correspondence, memoranda, and offer letters.
Implements special projects related to faculty and academic appointments.
Partners with and assists Harris faculty regarding requests for the hiring of research assistants, both full-time and part-time employees and student hires.
Consults on hiring processes and requirements; ensures the hiring manager is aware of HR procedures and practices.
Works with Office of International Affairs as appropriate on visa needs.
Reviews and manages the time records of student research assistants at Harris, consulting with the supervisor as necessary and correcting records, as needed.
Coordinates with academic and student affairs and other departments regarding Teaching Assistant needs and executes the appropriate hiring process.
Manages the onboarding of international students, ensuring all appropriate documentation is recorded and uploaded into Workday.
Follows up with necessary contacts to ensure timely processing of all onboarding tasks.
Develops working relationships with University administrative units, such as Payroll, Workday Support, and Student Employment.
Oversees Teaching Assistant budget to ensure wage accuracy and to determine spending trends.
This job is responsible for a broad range of operational business activities in support of faculty affairs program initiatives to meet operational, organizational and strategic goals and objectives.
Assists with the day-to-day operations of faculty affair programs with guidance and direction from others.
Serves as a resource for program information. Work to resolves problems or questions referred by program staff, university administrators, or other contingencies under direction.
Performs other related work as needed.
Minimum of two years of administrative experience.
Experience working in HR department and handlingÂ confidential information.
Handle sensitive and confidential situations/information with absolute discretion.
Excellent oral and written communication skills.
Demonstrated ability to review and prioritize work without advance approval.
Flexibility to take initiative and complete projects with minimal supervision.
Maintain calm and courteous demeanor while working productively despite heavy workload, competing priorities, complex problems, and tight deadlines.
Strong interpersonal, customer service and problem-solving skills.
Advanced MS Outlook and efficient MS Word, Excel, and PowerPoint and database skills.
Cover Letter (required)
Writing Sample (required)
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR10115
About University of Chicago (UC)
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.