College Programs (75%) - oversee the implementation of parts of one or more of the following: Senior Week and Convocation programs, Family Weekend, Taking the Next Step, Homecoming, College Signature Events, and other College committees and events; coordinate event logistics for assigned programs including event registration, travel arrangements, ordering buses, reserving space, catering, negotiating contracts and purchasing; advise student planning committees on relevant programs; manage event marketing materials; write, edit, and oversee the production and distribution of event publications; work with students and designers to develop and maintain information flow; For certain events, recruit, select, and evaluate student staff; develop student leader training; develop student project assignments; manage event budgets and websites; Complete project evaluation and program assessment, and track data for each program.
Campus Partners (10%) - work closely with various campus offices such as Alumni Relations & Development, Campus & Student Life, Career Advancement, Center for Identity + Inclusion, Center for Leadership and Involvement, College Academic Advising Office, College Admissions, College Center for Research and Fellowships, College Deanâ™s Office, Housing & Residence Life, Office of Civic Engagement, Office of the University Registrar, University Events & Ceremonies, and others to plan and execute programs.
Mentor Student Staff (5%) - provide guidance and direction to student staff membersâ™ project work and evaluate staff membersâ™ performance/provide constructive feedback.
College Programming Staff (10%) - serve as a member of the College Programming staff for the planning and development of various office programs and assist with other projects and duties as assigned.
Coordinates with the students and staff to develop activities, programs, and initiatives related to student life, and/or community involvement. Develops and implements straightforward programming.
Communicates and discusses contract terms with outside vendors. Administers contracts. Maintains organizational records and archives relevant information and program materials. Receives a moderate level of guidance and direction.
Performs other related work as needed.
Bachelorâ™s degree, liberal arts.
Masterâ™s degree in higher education/college student personnel, public relations, hospitality, communications, or related field.
Minimally 2-5 years professional work experience in higher education or a related field.
Specialized knowledge of event planning, college student development, communications, alumni relations, or customer service.
Technical Skills or Knowledge:
Proficiency in Mac and PC environments.
Proficiency in Word, Excel, Outlook, and online organizational tools.
Familiarity with graphic design/web development environments.
Strong verbal and written communication skills including excellent editing/proofreading ability in English.
Handle multiple concurrent projects in a competent and professional manner while also managing details and meeting deadlines.
Work effectively with supervision and as a part of a team, individually, or in concert with other offices and campus partners.
Work autonomously, taking initiative and without detailed instructions.
Maintain confidentiality/discretion at all times.
Handle stressful situations.
Critical thinking skills.
Problem solving skills.
Decision making skills.
Attention to detail.
Some evening and weekend work.
Lift up to 40 lbs.
Push carts with up to 50 lbs. of material.
Sit at a computer for 4-6 hours.
Periodic walking to other campus locations.
Climbing up to 5 flights of stairs.
Cover Letter, which is to include your interest in this position (required)
References Contact Information (required)
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR10107
About University of Chicago (UC)
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