The Bursar is a salaried accounting position responsible for the execution and coordination of processes related to student billing, receivables and payment functions for Spalding University.
Supervise and coordinate work of Assistant Bursar and Collections Manager.
Ensures proper recording and accountability of financial transactions for tuition, fees, refunds, billings, waivers, student accounts receivable, collections and disbursements.
Manage and monitor all transactions processed through the A/R system.
Update and maintain any changes to A/R billing tables and C/R module in Colleague system.
Monitor, control, and correct (if needed) all activity from other departments impacting student accounts.
Create End-of-Month and End-of-Year revenue and A/R deferral entries and Financial Aid deferral entry.
Prepare A/R reconciliations, analyze special accounts and generate related reports as requested by the CFO, Provost, President or other members of University administration.
Maintain extensive knowledge of the A/R system including the interface with Registrar, Admissions, Financial Aid, and Student Life modules.
Review and post Financial Aid transmittals.
Reconcile A/R aging to General Ledger Control Account.
Reconcile other A/R-related General Ledger Accounts, such as accounts in collection, Direct Lending Loans, A/R Third Party payers, etc.
Create and/or review recurring and correcting journal entries.
Initiate and provide current A/R billing statements to students via the Spalding Portal and Student Self-Service.
Respond to student requests for information related to their individual student account statement (charges, payments/credits).
Review and analyze individual student accounts activity; ensure proper adjustments or corrections are made in a timely manner as posting or processing errors are identified.
Initiate all student refunds for processing and create payment vouchers for accounts payable clerk.
Oversee processes for students receiving Vocational Rehabilitation or Department of Veterans Affairs (V.A.) educational benefits; process registration and enrollment certifications.
Manage and monitor all activity related to the components of the University’s student meal (board) plans and housing assignments.
Monitor all Third Party/Employer Reimbursement billing and payments for students including special international students.
Monitor all approved Spalding Employee Tuition Remission Forms and coordinate the processing of educational benefits for eligible employees with the Payroll Accountant (Graduate Remission taxable portion) and Financial Aid (posting the remission to A/R) staff.
Assist with the development and management of accounting-related processes for special programs such as Student Travel, Continuing Education, etc.
Properly maintain A/R files and documentation in order to prepare for the annual internal and external audit.
Provide annual 1098-T forms to students and the Internal Revenue Service (IRS).
Update and Maintain A/R and C/R Procedures Manual.
Promote and support the mission and vision of Spalding University, and the development of its institutional and strategic priorities. Adhere to the University policies, procedures and compliance guidelines.
Aid the admissions, business, financial aid and registrar offices during peak enrollment periods as time allows.
Participate in student on-boarding/orientation sessions and activities related to student accounts.
Perform other job-related duties as assigned.
Bachelor’s degree in accounting, business administration or finance, with three or more years of progressively responsible experience in the position of bursar, accounts payable/receivable clerk or office manager. Additional job-related education may substitute for required experience. Candidate must possess exceptional time-management skills and be available to work additional hours in order to meet enrollment, financial reporting and audit deadlines.
DESIRABLE KNOWLEDGE, ABILITIES AND SKILLS:
Knowledge of generally accepted accounting principles, accounting methods and terms and the ability to apply those to an academic setting.
Capacity to analyze and discuss components of student accounts and general ledger accounts, including balance sheet and income/expense accounts.
Ability to access information from a variety of different sources, and to use sound judgment in the decision-making process.
Professional demeanor; ability to foster positive communication with students, administrators, faculty and staff.
Strong customer service skills; capacity to handle requests in a timely and efficient manner.
Excellent writing and proofreading skills, with a strong command of the English language.
Must be able to interpret, administer, and communicate University policies and processes related to student accounts.
Ability to maintain confidentiality in matters relating to student privacy and release of information.
Experience with word processing and data entry, and in using various programs within the Windows® operating system: E-mail, calendar functions, Microsoft Word®, Excel® and PowerPoint®.
WORKING ENVIORNMENT AND PHYSICAL DEMANDS:
Environment: Work is performed primarily in an office setting. Employee must be able to work in an environment characterized by occasional interruptions and fluctuating workloads with minimal direct supervision.
Physical: Sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to lift and carry items weighing up to 25 pounds; to operate a desktop computer that requires repetitive hand movement and the use of a computer keyboard.
About Spalding University
Nestled in the midst of Kentucky’s largest city, historic Spalding University combines a rich history and a commitment to community service as we attract students who desire a high quality education in a very personalized setting. An engaged faculty serves nearly 2500 students at the bachelors’, masters and doctoral levels, providing quality, real-world learning in liberal and professional studies. Faculty, staff and students are united by the institutional mission: Spalding University is a diverse community of learners dedicated to meeting the needs of the times in the tradition of the Sisters of Charity of Nazareth through quality undergraduate and graduate liberal and professional studies, grounded in spiritual values, with emphasis on service and the promotion of peace and justice. With a focus on community service and leadership, Spalding offers all students a mission-driven connection to community and comprehensive learning resources while striking a distinctive balance serving the educational needs of both the traditional student and the working adult. In addition, our unique 6-week session delivery format affords students needed scheduling flexibility amidst other life resp...onsibilities. Spalding University is an Equal Employment Opportunity/Affirmative Action employer. The University complies with all federal, state and local equal employment opportunity laws. It is the University’s policy not to discriminate against any individual or group of individuals and to provide equal employment opportunity to all qualified persons regardless of race, color, national origin, age, disability, religion, sex, pregnancy, sexual orientation, gender identity, marital status, military status, veteran status or other protected status. All job offers are contingent upon successful completion of a pre-employment drug screening as well as a criminal background check.