Initial Review Date (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The Initial Review Date (IRD) for this job is: 02-22-2021
Dept Marketing Statement The Genomics Institute supports the scientific efforts of principal investigators, which involves approximately 110 personnel (which includes approximately 60 career staff, 10 academic non-faculty members, 30 graduate student researchers, and a handful post doctoral scholars and student employees), participating in projects supported by funds from the federal and state governments, private gifts, and the Howard Hughes Medical Institute (HHMI). Additionally, the GI provides funding support for approximate 80 additional personnel for GI related projects.
This active administrative office supports the scientific efforts of the UCSC Genomics Institute, including overall operations, research and teaching efforts of GI faculty, which includes approximately 120 staff, postdocs, and students involved in projects supported by funds from the federal and state governments, private gifts, and the Howard Hughes Medical Institute (HHMI).
Under general direction of the Director of Operations, the Senior Human Resources Generalist works with a team of Human Resources professionals who directs the workload described as key responsibilities. This position works with records that may contain personal identity or other sensitive information. This position is part of a collegial administrative team dedicated to providing accurate, insightful, analytical, and timely administrative leadership, support, and oversight to enable scientific and technical advancements. The administrative team values organizational efficiency and effectiveness, fiscal stewardship, customer service, and continuous improvement.
Involves recommending, developing, implementing, administering, coordinating, and / or evaluating Human Resources policies, labor contracts, statutes, programs and procedures covering several of the following: recruitment, compensation, employee relations, labor relations, payroll, benefits, welfare programs, training and development, visa procurement, inter-location transfers, and employee services.
Uses professional HR concepts as a seasoned, experienced professional to apply organization policies and procedures to resolve the full range of HR-related issues. Works on problems that are diverse and complex in scope, where analysis of situations require a review of a variety of factors. Normally receives little instruction on day-to-day assignments with some guidance provided on new projects.
Pay, Benefits, & Work Schedule Salary Information: $70,000 - $89,200/annually. Salary commensurate with qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: This position is eligible for Full benefits
Schedule Information: Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40% Days of the Week: Mon-Fri Shift Includes: Day
Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz main campus
Union Representation: None
Job Duties 45% - HR STRATEGY & DEFINITION
HR Strategy: In collaboration with GI management team, advise on and implement human resources strategy in alignment with internal business strategy. Integrate human resource management strategies and systems to achieve the overall mission and success of the group while meeting the needs of employees and other stakeholders.
Internal Culture: Develop, communicate and implement principles, values and culture. Foster positive and inclusive working environment by developing and implementing policies on issues like working conditions, equal opportunities, disciplinary procedures and absence management; liaise with UCSC and HHMI departments on areas such as staff performance, grievances, health and safety to ensure proper protocols are followed consistently and efficiently. With managers, develop and oversee implementation of consistent disciplinary procedures, such as performance management tools to ensure employees and managers are guided to success. Promote equality and diversity as part of the group's culture, and facilitate meetings on personnel conflict to ensure harmonious working atmosphere.
Performance Management & Professional Development: Guide supervisors and employees though annual performance appraisal process and provide feedback on reviews. Work with managers on employee career paths. Analyze skill development needs and then identify, execute-and at times deliver-appropriate and effective workshops and training.
HR Processes, Policies, Development & Implementation: Maintain working knowledge of relevant policies, such as applicable union contracts, staff and academic policy, fair hiring guidelines, visa regulations, and ensure the group remains in compliance. Oversee the development of processes for all internal HR-related matters and ensure documentation and execution of such procedures. Develop GI staff handbooks and internal HR process documentation, and work with GI human resources staff to ensure the upkeep. Examine GI processes for bottlenecks and design and recommend products and methods for achieving greater efficiency. Serve as primary liaison between the internal group and University departments, including dean's office, talent acquisition, payroll, employee and labor relations, compensation, and as needed, International Student and Scholar Services.
20% - MANAGEMENT OF ACTIONS RELATED TO ACADEMIC PERSONNEL
Academic Personnel Actions: Oversee and at times prepare, assemble, and submit for approval, the appointment and reappointment dossiers for academic personnel at the GI. Serve as the primary departmental Liaison with BSOE academic personnel. Collaborate with PI's and unit head in preparing and submitting dossiers for approval. maintain working knowledge of the Academic Personnel Manual and Campus Academic Personnel Manual. Initiate and facilitate the process for visa applications (J-1, H-1B, B1, TN and O-1 visas), labor certification, and permanent residency applications, for temporary and permanent appointments of foreign scholars; assist in resolving problematic visa and immigration issues.
20% - MANAGEMENT OF ACTIONS RELATED TO STAFF PERSONNEL
Staff Personnel Actions: Liaise with Staff HR and BSOE dean's office on employee relation matters for the GI, such as compensation issues, classification analysis, terminations, and layoffs; consult with managers, employees, and external departments to ensure proper execution. Oversee annual review process and establish performance standards with supervisors, provide guidance on performance management, develop and oversee implementation of internal performance management plans.
Recruitments: In partnership with managers and Staff HR, develop job descriptions, recruitment strategy, and recruitment tools and ensure fair hiring; maintain working knowledge of fair hiring guidelines. Manage internal recruitment-specific processes, including temporary and student hires, and new employee orientation and induction. Develop expansion planning strategies, which consider immediate and long-term staff requirements. Responsible for maintaining GI careers web page current.
10% - LEADERSHIP
Serve as a team lead. Mentor HR team members, coordinators/assistants, undergraduate Human Resources assistants.
5% - PERSONNEL FUNDING & HR DATABASE
Funding Continuity: Oversee personnel funding and approval process for new recruitments, funding changes, funding extensions, new hires, and salary actions. Ensure timely and accurate transfer of information. Execute when needed.
HR Database: Manage the HR records strategy in Smartsheets for data input and providing reports. Coordinate with the grants and finance team as necessary to ensure HR data aligns with other needs.
Reporting: Generate HR-related reports using Smartsheets or Infoview on an as needed basis or as requested.
Bachelor's degree in related area and / or equivalent experience / training.
Strong analytical skills with the ability to conduct analysis and provide recommendations.
Knowledge of functional area and understands how work may affect other areas.
Thorough knowledge of organizational policies and procedures with the ability to assimilate and interpret from oral or written sources and apply them consistently.
Thorough knowledge of human resources concepts, policies and procedures, employment practices, labor relations, salary administration, training and other areas of human resources.
Knowledge of a human resources management system (HRMS), and / or other related business software programs and systems.
Demonstrated ability to handle very difficult or volatile situations / individuals effectively.
Demonstrated critical thinking and problem solving skills.
Experience using spreadsheets, web-based systems, and databases to track and audit information and generate reports.
Experience using standard computing tools including Microsoft Word, Excel, email, and the Internet.
Excellent verbal and interpersonal communication skills to effectively communicate and effect desired results.
Demonstrated active listening skills.
Excellent writing skills sufficient to compose job descriptions, recruitment advertisements, and memos for exceptions, appointment requests, and other administrative actions.
Ability to apply and interpret immigration regulations as they pertain to scholars in a research university environment.
Demonstrated customer service orientation.
Demonstrated ability to work effectively as a member of a team.
Ability to establish and maintain cooperative working relationships with diverse groups of internal and external constituencies.
Demonstrated ability and/or training in conflict resolution and team building.
Ability to develop and implement performance and professional development workshops.
Leadership ability necessary to lead a team.
Strong organizational skills sufficient to prioritize and complete assignments and projects independently.
Flexibility in adjusting priorities and demonstrated initiative to seek and implement process improvements.
Ability to maintain close attention to detail and keep meticulous records.
Ability to exercise good judgment and discretion in handling confidential information.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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