Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
In this position, you will provide diversified and advanced secretarial and administrative support for Radiology’s Breast Imaging Section by supporting the Section Chief, as well as, 9+ M.D.s.
PRIMARY DUTIES & RESPONSIBILITIES:
Coordinates department administrative services, such as typing manuscripts, correspondence; prepares materials for presentations and assigns rooms and keys. Provides general assistance in the day-to-day administration of department.
Maintains physician’s daily appointment schedule and calendar, schedules meetings, and arranges conference calls, reserves catering services. Arranges and coordinates meetings for staff. Arranges video (Zoom) conferences and calendar invites.
Coordinates all aspects of travel arrangements, including lodging, visa’s, passports, and completes travel expense reports.
Prepares/collects financial material for budgets and A/P document processing.
Answers phone, screens and routes calls providing information in accordance with department policy.
Opens and routes incoming mail, distributes correspondence and other material to department staff.
Greets visitors, answers phones, takes messages and screens patient inquiries providing information according to department procedures and policies.
Acts as a liaison between patients, physicians and staff providing routine information to patient inquiries.
Assists with preparing and publishing schedules for faculty, fellows and resident, including coordinating and notifying staff of any changes.
Assists with resident paperwork for milestones and evaluations.
Assists with onboarding of new faculty and fellows and credentialing requests.
Assists with many tasks regarding fellowship recruitment and SBI match details.
High school diploma or equivalent high school certification.
Three years of related secretarial experience.
Two years of college or business school.
Working knowledge of varied word processing and PC-based systems and other standard office equipment.
Familiarity with FIS systems.
Excellent computer skills utilizing Microsoft Word, Excel and PowerPoint.
Ability to use discretion and good judgement.
Ability to provide excellent customer service and compassionately communicate with patients.
Ability to effectively follow up on tasks and pay attention to details.
Background in a medical environement is helpful.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Radiology, Breast Imaging. This position is for the Medical School Campus.
The hiring range for this position is $16.31 - $20.39 per hour.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.