Under the supervision of the Fiscal Analyst Lead and Grants Lifecycle Manager, uses independent judgment in providing complex fiscal, payroll, pre-award, and administrative functions. Serves a payroll and timekeeping coordinator for IREACH, exercising knowledge of WSU payroll processes and policies to educate and inform IREACH faculty and staff and maintain accurate payroll and timekeeping records. Supports the Grants Lifecycle Manager as directed in pre-award grant preparation, completion, budgeting and submission processes. Applies principles of financial management to maintain, review, and submit accurate payroll entries into Workday and other WSU fiscal systems. Reviews payroll entries and reports for accuracy.
Coordinates with the Fiscal Analyst 1, Fiscal Analyst Lead, and Associate Director on timely submission of payroll and timekeeping. Monitors, enters and reports pay allocations to Grants Lifecycle Manager, Fiscal Team and Associate Director. Initiates payroll account corrections. Maintains accurate fiscal records. Communicates payroll and timekeeping deadlines to IREACH staff.
Utilizes advanced fiscal knowledge to Initiate and monitor purchasing, travel, and expenditures in Workday. Reviews and reconciles cost center, purchase card, and self-sustaining accounts. Collaborates with IREACH research staff and WSU administrative units to proactively process, review and resolve financial and expense transaction errors and issues. Informs staff of IREACH and WSU fiscal policies and procedures.
Essential Duty: Yes
Percent of Time: 30%
Job Function: Payroll and Timekeeping Coordination
Accurately enters and updates salary and positive pay entry in Workday.
Reviews, initiates, monitors, and reports payroll cost allocation and accounting adjustments in Workday, and as directed by Supervisor and Associate Director.
Coordinates accurate review and submission of bi-monthly payroll by university designated payroll and timekeeping dates, in coordination with supervisor, Fiscal Analyst 1, or Associate Director.
Communicates WSU payroll and timekeeping deadlines to IREACH staff and educates faculty and staff on payroll and timekeeping policies.
Serves a Workday Timekeeper by making updates or corrections timekeeping records in accordance with WSU policy.
Professionally communicates and maintains a strong customer-centered approach with IREACH faculty and staff, WSU Payroll Office, Position Control, Human Resource Office, or other WSU cost centers to support accurate payroll and timekeeping.
Proactively researches and resolves in a timely manner payroll errors and issues with faculty, staff, and in collaboration with IREACH Fiscal Team and WSU payroll and administrative offices Includes review and interpretation of WSU policies and procedures.
Maintains accurate payroll and timekeeping records in accordance with WSU, state, and federal retention policies.
Adheres to, and maintains updated knowledge of, current WSU payroll policies and procedures and Workday use.
Provides training to new and existing employees regarding employee Workday leave or payroll functions and associated WSU policies, as requested by supervisor.
Serves as I-9 reviewer for IREACH. Meets with new employees in-person to reviews new WSU employee documents for I-9 for entry and verification in Workday.
Essential Duty: Yes
Percent of Time: 30% Job Function: Pre-Award Support
Edits and formats grant proposal documents in preparation for submissions.
Assists in tracking, editing, and compiling documents for Just-In-Time submissions.
Supports maintenance of IREACH Grant Development SharePoint site. Routinely monitors grant document libraries for completeness and adherence to IREACH guidelines. Communicates with investigators as needed to maintain the site.
Maintains and updates IREACH grant proposal templates to be consistent with sponsor (e.g. NIH) and IREACH guidelines.
Essential Duty: Yes
Percent of Time: 25% Job Function: Fiscal Support
Reviews, processes, and monitors procurement, travel, and contract requests on cost center accounts and sponsored research accounts.
Initiates and monitors Interdepartmental Requisition Invoices (IRIs), department requisitions, bids, and purchase orders, utilizing Workday.
Processes and monitors status of purchase and travel expense reports.
Reviews, monitors, and reconciles assigned Cost Center accounts. Serves as reconciler on PCARD cardholder accounts, as directed by Fiscal Analyst Lead.
Collaborates with Fiscal Analyst Lead and Fiscal Analyst 1 and utilizes working knowledge of WSU fiscal policies to research, correct, and resolve fiscal and cost center account errors in a timely manner.
Maintains a working knowledge of current WSU fiscal policies, including records retention policies. Professionally communicates policies to IREACH faculty and staff in t execution of fiscal duties.
Essential Duty: Yes
Percent of Time: 10% Job Function: Administration Coordination
Provides advanced administrative coordination for fiscal team operations and pre-and post-award grant support.
Prepares fiscal documents and resources. Creates generates and compiles reports generated within Workday and other WSU systems and utilizes advanced Excel and Word skills to generate customer reports, as requested by Fiscal Analyst Lead and Grants Lifecycle Manager.
Provides administrative, HR-related support to include, but not limited to, creation and maintenance of local supervisor files/records, maintenance of local tracking systems for position requests, annual performance reviews, telework, and other documentation, coordination of applicant interview logistics, and interview participation.
Essential Duty: No
Percent of Time: 5% Job Function: Other
Other duties as assigned.
Three years of fiscal record keeping experience; OR equivalent education/experience.
Prior experience in a role with required payroll responsibilities, including knowledge of payroll processes.
Effective time management skills.
Excellent written and verbal communication skills.
Ability to work cooperatively with peers, managers, and WSU administrative and academic unit staff.
Proficient in Microsoft Office, including Excel and Word.
Experience working with sensitive and confidential information.
Experience with Workday or similar payroll and financial management systems.
Experience working in higher education or in a research setting.
Experience with or knowledge of federal grant processes.
Screening Begin Date: March 1, 2021 Special Instructions to Applicants: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application. Required Documents: Resume and Cover Letter
Time Type: Full time
Position Term: 12 Month
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or firstname.lastname@example.org.
Founded in 1890 in Pullman, Washington State University (WSU) is Washington’s land-grant university with an overarching mission of improving the quality of life for all citizens – locally, nationally, and globally. WSU is committed to innovation and excellence in research and scholarship. WSU has a current enrollment of over 30,000 undergraduate, graduate, and professional students and approximately 6,000 faculty and staff at its five campuses (Pullman, Spokane, Tri-Cities, Vancouver, and Everett), as well as its numerous other locations across the State of Washington and online through its Global Campus.
U.S. News & World Report's 2016 "America's Best Colleges" rankings place WSU in the top 75 public national universities. WSU was one of only three Northwest universities to be placed in the top two tiers, along with the University of Washington and the University of Oregon. WSU is ranked as a "highest research activity" institution by the Carnegie Foundation and is in the top 12 percent of research universities as reported by the National Science Foundation. Also, WSU was recognized by the Carnegie Foundation for the Advancement of Teaching for its engagement activities with i...ts Community Engagement Classification.
WSU employs approximately 6,000 faculty and professional staff and the University deeply values diversity among its faculty, students, and staff. WSU students represent diverse social, economic, and ethnic backgrounds: approximately 10 percent of WSU students hail from outside the state of Washington, and approximately 6.8 percent are international students. WSU annually awards more than $280 million in scholarships and financial aid to approximately 17,000 undergraduate students.