The Assistant Provost plays a central role in the Office of Research Support’s (ORS) mission of enhancing university support for research activities at The New School, broadly defined to include the full range of scholarly and creative practices that the university encompasses. Reporting to and collaborating closely with the Vice Provost for Research, the AP oversees ORS research administration for all faculty-led sponsored projects, from pre-award proposal stages to post-award administrative oversight and support for grants, subcontracts, and research-related contracts and cooperative agreements. The AP also oversees ORS activities supporting Responsible Conduct of Research, including the university's Human Research Protection Program. The AP leads efforts across the university (within ORS and in collaboration with other offices at the university with responsibilities related to sponsored projects and research, e.g., Grant Accounting, Development, Legal Counsel, Human Resources, Information Technology) to create and update research-supportive policies and practices that ensure full compliance with all relevant regulations and reporting requirements, while simultaneously enhancing support services and reducing burden on researchers.
Reporting to the Vice Provost for Research, the Assistant Provost
Supervises Office of Research Support staff, including lead pre-award, post-award, and Responsible Conduct of Research staff members, promoting the university's commitment to a strong research-supportive service orientation ◦Supports ORS staff work and engages directly with individual faculty and staff (as principal investigators and project directors) as needed in their efforts to identify, secure, and administer awards
Leads collaborative efforts with the Vice Provost for Research, ORS staff members, and staff members in other relevant university offices and external entities to improve and streamline, following national norms and evolving best practices: ◦pre-award processes and support (including internal institutional agreements and external contracts) ◦award documentation and archiving in the university’s information system (WorkDay) ◦post-award processes and support (including supporting and documenting sub-recipient monitoring and PI reports to funders)
Maintains and updates university-wide policies and practices to ensure full institutional compliance with federal Uniform Guidance requirements around the application, successful administration and stewardship of all awarded funds at the university
Acts as AOR/SRO (Authorized Organizational Representative/Grants Official) with signing authority for submitting proposals to external funders on behalf of PIs and co-PIs
Communicates about research opportunities with the community Supports the management of university internal seed funding competitions
Helps to develop and participates in researcher development and training efforts surrounding grants and sponsored projects as well as Responsible Conduct of Research
Monitors data about sponsored project and research activity, generating internal reports for planning purposes and strategizing about the most useful data analytics
Provides materials and supporting evidence for VPR for responding to questions about current and past sponsored projects
Collaborates with the VPR in planning and creating materials for University Research Council agendas and working group activities
Collaborates with the VPR in coordinating with Office of Finance on federal Indirect Cost Rate negotiations and preparation for financial audits
Bachelor's degree and at least five years experience in research/grants administration in a higher education or non-profit setting
Strong service orientation
Experience managing, supporting and developing a high-functioning team
Experience implementing compliance with federal Uniform Guidance with a researcher-supportive approach
Knowledge and experience with federal and non-federal sources of funding and their requirements
Deadline and detail-oriented, ability to work with staff across divisions and departments
Excellent writing and communication skills
Strong organizational skills; flexibility, decision-making skills, discretion and integrity
Hold affiliations with professional organizations such as NORDP, NCURA, SRA Int'l.
Certification (e.g., NCURA) in sponsored project, grants or contracts administration a plus
Special Instructions to Applicants:
The New School is strongly committed to diversity and inclusion in the workplace and particularly seeks applications from members of underrepresented groups, as well as candidates who share this commitment.
Internal Number: 19452
About The New School
The New School, a leading university in downtown New York City, offers degree and nondegree academic programs in design, the social sciences, the liberal arts, management, the arts, and media. Students benefit from small classes, superior resources, and renowned faculty members who practice what they teach. Continuing education courses and public programs place the university at the center of New York’s cultural and intellectual life.