This is a temporary, posted, full-time (40 hours per week) position and is expected to last up to 12 months with the possibility of extension based on satisfactory performance, availability of work, and departmental/collegiate funding.
Unit: Clinical Neuroscience Administrative Center Classification & Title: 8223GR, Finance Professional 3 - Grants/Research Working Title: Clinical Trials Accountant Percent Time: 100% Work Schedule/Hours: Monday - Friday, 8:00am - 4:30pm
Overview: This Finance Professional position is a member of the Clinical Neuroscience Administrative Center's finance team which collectively supports the departments of Neurology, Neurosurgery, PM&R and Psychiatry. This position will be the subject matter expert providing financial, accounting, and analytical expertise for a set of Clinical Trials from one or more departments. Successful applicants with previous experience may also manage other sponsored projects.
Partner with principal investigators, administrative/lab staff, and other accounting staff to provide comprehensive financial support of clinical trials.
Liaise between the principal investigator, Sponsored Projects Administration, Sponsored Financial Reporting, and department staff by interpreting and explaining policy and procedural requirements.
Understand and communicate sponsor and University restrictions regarding PI/staff eligibility, cost sharing, sponsor restrictions, award terms, etc.
Advise, draft, or review communications sent on behalf of the principal investigator to ensure and financial integrity.
Reconcile & Report (40%)
Capture all available revenue on clinical trials by regularly reconciling patient visits and sponsor payments. Frequently conduct expense reconciliations as well. Consult with other units as necessary during this process.
Create revenue and expenses forecasts for principal investigators. Pro-actively communicate potential deficit, surplus, or unexpended study balances.
Prepare ad hoc, monthly, and annual reports of assigned clinical trials for principal investigators. Reports should include detailed financial analysis to identify areas of concern, provide documentation for audit purposes, and suggest a recommend course of action to resolve any issues.
Facilitate meetings with principal investigators as necessary/requested to discuss award status and provide advice on related accounting matters.
Audit and approve/deny transactions on assigned accounts/projects based on administrative requirements of the University and sponsor.
Track spending, evaluate trends, and identify errors (e.g. misapplied payment) then respond in a situationally appropriate manner.
Communicate regularly with principal investigators regarding necessary payroll changes and cost transfers. Process necessary corrections in a timely fashion.
Monitor awards for compliance concerns (FCOI, RCR, Other Support documentation, use of human subjects or vertebrate animals, etc.).
Responsibilities not listed above (20%):
Manage data in the awards database; run reports and queries as needed.
Represent the Center on various committees to share expertise, aid in decision-making and communicate information back to the team.
Continue professional development by engaging with relevant courses, workshops, seminars, and training opportunities to stay abreast of evolving practices and policies.
Special assignments and projects as assigned by the Finance Manager or Finance Director.
All required qualifications must be documented on application materials
BA/BS with major in accounting, finance or business administration plus at least four years of accounting/ administrative experience, or related education and experience to total eight years.
Advanced experience with Excel (including pivot tables and linked worksheets).
Strong technical, problem solving and process improvement skills.
Ability to gather, organize and present data in a meaningful way.
Must have excellent critical thinking, decision-making, and communications skills.
Client service orientation. Demonstrated success in a team setting and demonstrated success in developing and maintaining strong working relationships with business partners.
Strong attention to detail.
Familiarity with clinical trial contracts.
Understanding clinical trial budget development.
Experience tracking and reconciling clinical trial revenue and expenses.
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