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Associate Director of Facilities and Maintenance

University of California Santa Cruz

Details

Posted:

January 29, 2021

Location:

Santa Cruz, California

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Salary:

Open

Categories:

Facilities//Maintenance/Trades, Staff/Administrative

Associate Director of Facilities and Maintenance

Location: Santa Cruz
Job ID: 14822

Initial Review Date (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be
routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at
the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

Initial Review Date (IRD): 02-10-2021

Dept Marketing Statement
Receives assignments in the form of objectives and determines how to use resources to meet schedules and goals. Formulates, implements, and monitors facilities management policies and programs. Develops plans to meet objectives and deliver results.

Under the direction of the Athletics and Recreation Director, the Associate Director of Facilities and Maintenance is responsible to lead, manage, and coordinate all aspects of facility operations and maintenance of the Athletics and Recreation indoor facilities (approximately 174,000 sq. ft.), aquatic plaza, 17 acres of sports fields, 12 tennis courts, 4 outdoor basketball courts, marina docks and slips and surrounding areas. These duties include supervision of maintenance and custodial, safety and risk management, facility scheduling and access, ongoing operations and staffing. Additionally, this position is responsible for facility, turf, and equipment repair and replacement up to and including major renovation and new construction projects.

The Department of Athletics & Recreation at University of California, Santa Cruz serves a student population of approximately 19,000 students and more than 3,500 faculty and staff. Programs offered include 15 NCAA DIII sports including tennis, soccer, basketball, volleyball, track & field, cross country, swimming & diving, and golf serving over 330 student-athletes. Physical Education (PE) courses offer students an opportunity to learn and improve skills progressively in a variety of activities while gaining knowledge about the relationship between physical activity and wellness.

The department boasts an Intramural program serving more than 2,000 unique participants among the University's ten Colleges. Over 36 Sport Club organizations engage over 1,200 active participants in competitive activity. The Department of Athletics & Recreation also offers a wide variety of recreational programming and opportunities including aquatics, fitness, group exercise, boating and a variety of outdoor adventure outings and trips. Athletics & Recreation at UC Santa Cruz is an integrated unit with shared facilities and a growing support staff.

Pay, Benefits, & Work Schedule
Salary Range Information: $64,200 - $85,000
No. of Positions: 1
Benefits Level Eligibility: This position is eligible for full benefits.
Schedule Information:
Full-time, Fixed
Percentage of Time: 100%
Average Hours Per Week: 40
Days of the Week: Mon-Fri, some weekends
Shift Includes: Days
Employee Classification: This is a Career Appointment
Job End Date: None
Work Location: UC Santa Cruz Main Campus, East Field House
Union Representation: Non-represented

Job Duties
25% Facility Operations:

Administers and monitors facilities budget including revenue, forecasting, replacement costs (annually and long term), maintenance, custodial services, utilities, capital budget recommendations, including analyzing system upgrades and alternative systems.
Participates in planning and coordination of programs and policy.
Develop, manage, and assess procedures and recommend policies that will ensure the safe and effective day to day operation of facilities.
Develop and manage Facility use plan including policy and procedures for priority reservation system for department and external reservations.
Coordinate critical department activities with other university and off campus areas.
Responsible for overall appearance, cleanliness and safety of the facility.
Make and manage key assignments.
Provide risk management oversight for department operations and creates/implements procedures to ensure the safety of participants and employees.
Research and request grants.
Ensure safety guidelines are adhered to.
Manage all facility signage and postings.
Oversee master calendar.
Analyze and synthesize current policies and procedures from other UC Campus Recreation programs to keep abreast of current trends in facility management and maintenance.
Analyze and synthesize current policies and procedures from other UC Campus programs to keep abreast of current trends in facility management and maintenance.
Serve as Aquatics Manager back-up as needed.

20% Facilities Mainenance:

Develop and Implement lifecycle replacement schedule for interior spaces, including lockers, office furniture, carpet, paint, etc.
Develop and implement lifecycle replacement schedule for activity spaces including tennis court resurfacing, basketball court resurfacing, dance studio floor resurfacing, martial arts mat replacement, fitness equipment replacement, etc.
Direct the development of short and long term maintenance plan for turf and grounds. Work collaboratively with Physical Plant and Maintenance Supervisors to implement requirements.
Develop custodial needs procedures including emergency, daily, weekly, quarterly, and yearly service; working with Physical Plan as necessary.
Ensures all systems, including mechanical, electrical, plumbing, and fire protection, meet University and organization standards.

15% Project Management:

Direct project management for major renovations projects, including interior, exterior, sports fields, aquatic plaza, and grounds.
Coordinate renovation projects with campus entities including Physical Plant, Physical Planning and Construction, off campus contractors and consultants to ensure compliance with project specifications.
Monitor and report all phases of planning and construction.
Review contract plans and specifications to ensure conformity to departmental needs.
Review change orders and requests for information.
Coordinate punch list development, review and approval of completed renovation.
Develop new operational procedures for appropriate use of renovated facility.

15% Risk Management:

Serve as Disaster Coordinator.
Develop and Implement an Emergency Response Plan.
Ensure all employees and department remain up to date on all training needs regarding safety and emergency management mandates. Order and ensure all First Aid and AED supplies are kept fully stocked.
Oversee the implementation of campus safety and IIPP.
Consult and coordinate with campus units such as Dean of Students, Judicial Affairs, and Risk Services.

15% Personnel:

Hire, supervise, and schedule and evaluate Aquatics Manager, Maintenance Supervisor, and Head Coach positions (2).
Ensure staff is adequately trained on relevant policies and procedures, Risk Management Plan, Emergency Response Plan, and Communication Plan.
Ensure staff is trained on Principles of Community.
Mentor and develop subordinates.

10% General:

Prepare annual reports including, but not limited to demographic/statistical data, assessment results, challenges, and recommendations.
Meet regularly with other personnel to establish collaboratively to develop a culture of trust, respect, and department vision.
Support Director with the implementation of special programs and projects.
Participate on various committees as requested.
Other duties and special projects as assigned.
Pursue professional development opportunities to maintain current with UC & NIRSA standards.

Required Qualifications

Education: Bachelor's degree in related area and / or equivalent experience / training.
Strong skills to facilitate and collaborate with various internal and external constituencies on short- and long -term facilities planning and management projects.
Strong analytical, research and report preparation skills to meet regulatory and budgetary reporting requirements.
Demonstrated experience supervising staff, organizing work flow, delegating responsibility, training, evaluating work performance, and administering necessary discipline.
Strong skills in management, regulatory compliance and operations planning.
Strong skills in verbal and written communications.
Experience and knowledge to inspect construction in progress (general and specialty structures) and read, sketch and interpret plans and specifications.
Broad knowledge in the areas of facilities management, space planning and allocation, security, fire and safety and emergency preparedness, including knowledge of pool operations.
Knowledge of program activity and industry best practices.
Skills to deliver highly effective service orientation, program management, and make sound decisions using good judgement; able to use critical thinking skills to develop original and creative problem solving ideas in a varied and challenging environment.
Demonstrated fiscal management abilities.
Client service minded entrepreneurial spirit and creative thinking skills.

Certifications

CPR/AED Certification
Standard First Aid Training Certification
AEMA Certification

APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=14822&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

Internal Number: 2136327

About University of California Santa Cruz

UC Santa Cruz is a public university like no other in California, combining the intimacy of a small, liberal arts college with the depth and rigor of a major research university.

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Associate Director of Facilities and Maintenance

University of California Santa Cruz

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