Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Psychiatry. This position is for the Medical School Campus.
Position provides financial information and fiscal management for all of the Department's sponsored funds. This information is used by the faculty to assist them with project management and by the Business Office in the process of budget submission, plan and quarterly reports.
PRIMARY DUTIES AND RESPONSIBILITIES:
Develop, prepare and analyze financial statements, spreadsheets and projections for a specific faculty group.
Develop and prepare special reports for Executive Director during quarterly reporting, annual budget process and the annual plan process.
Assist faculty with budget preparation in the submission of grant, contract and foundation proposals. This may also include administrative/technical functions of grant submission.
Monitor research funds for appropriate expenditures based on funding agency and University guidelines; monitor for spending levels and usage. Use this information to prepare reports to show how expenditures compare actual to budgeted; spending ratios; and projections for up to five year time periods.
Prepare financial materials for various agencies as requested.
Generate and/or develop financial reports for expenditures on all research related funds.
Meet monthly/quarterly with individual faculty to review financial status of each of their projects. Review the financial reports, discuss options and changes. Provide financial analysis and projections over the award period. Integrate new awards into current financial plan for each research group.
Monitor changes of policy (NIH, OMB, SPA, G&C, etc.) to determine the effect on project spending, and keeping investigators updated on the policies and how it will affect specific projects directly.
Process payroll sourcing for staff & faculty and review personnel costs associated with all research and clinical trial activities.
Monitor, maintain and invoice for various cost centers within the department.
Attend meetings & education programs in order to stay current on all University and Federal policies.
Review funding opportunities.
Applicant Special Instructions:
Normal office setting (currently work from home), with a staff of eight providing services to approximately 100 faculty member/post-docs so being able to work as a team is very important. The job itself is deadline driven and can be highly stressful.
Equivalent of bachelor’s degree with five years of experience in accounting or a related field plus experience in grants administration or nine years of combined education and related experience.
Experience working with grants at Washington Univeristy.
Four years of experience working with research funds in a University setting is highly preferred.
Working knowledge of the AIS, FIS, FOCUS, HRMS, PDS programs, Excel, Word, and Adobe.
Ability to multi-task, prioritize and work independently.
Able to plan and meet multiple deadlines each month.
Strong communication skills.
The hiring range for this position is $51,293 - $66,685 annually.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.