Provides support in a variety of the more complex, administrative and financial duties in accordance with standard procedures.
Initiates the creation of cost centers with Division of Research (DOR) according to the terms of awarded projects (grants) and modifies cost centers according to revised award notices.
Reconciles the unit's financial accounts, monitors expenditure budgets and participates in the annual budget development and review process.
Evaluates expenditure transfer documents according to federal, state and university guidelines for allowability, appropriateness and timeliness.
Compiles recurring and ad hoc financial reports for management and faculty, advising on status of accounts. Serves as initial review of financial documents for accuracy and availability of funds.
May serve as liaison to Office of Grants and Contracts (OCG) regarding financial issues, as well as creating, analyzing and reviewing contracts in conjunction with the Research Contracts Officer/College Research Administrator and Community Grantees.
Provides guidance to department and college business administrators and faculty members on all fiscal and administrative grant-related matters.
Researches sponsor's financial and administrative regulations applicable to funded projects.
Coordinates project related activities with project team, ensuring Grantee needs are addressed.
Ensures adherence to sponsor and institutional requirements, ensures observance of federal, state and university compliance requirements; verifies that all governmental certifications requirements are addressed.
Performs other job-related as duties as assigned.
Additional Job Posting Information:
Bachelor’s degree preferred in business administration/management, accounting/finances, human resources or related field with 5 years plus of relevant work experience.
Possesses, understands, and applies a comprehensive knowledge that crosses fields of specialization. Understands and uses effective management techniques. Develops understanding and skills to allow for completion of assignments that cross fields of specialization. Develops leadership and management skills.
Knowledge of financial business contract development and implementation. Comprehensive knowledge of financial and accounting principles to analyze financial information and prepare budget entries (SUSTAIN Center grant award). Experience in processing vouchers, preparing budgets and reconciliations in Excel Spreadsheets and other financial reports. Excellent time management skills to process timely payments of community partners, contracts, and vendor invoices. Outstanding communication skills with internal departments and external community partners to answer questions and resolve invoice and payment issues.
Experience with human resource tasks. Knowledge, effective communication and organization regarding employee matters (SUSTAIN Center staff).
Proficient in budget management in Excel Spreadsheets
Familiar with electronic invoicing/accounts payable process
Knowledge of Oracle PeopleSoft, SAP Concur Travel, and Taleo software systems
Provide HR support to multidisciplinary team
Addtl Job Duties:
Oversees the cash handling function for the Center, inclusive of Human Subject incentive processing
Preparation of financial documents; serves as initial review of financial documents for accuracy and availability of funds
Researches sponsor’s financial and administrative regulations applicable to funded projects
Serves as the Center’s liaison for HR related tasks (creation of open positions in the Center, interviewing and hiring committee, employee onboarding and training, payroll, benefits, etc.)
Liaison to university’s Human Resources Department
Serves as Center’s travel coordinator and Custodian of SUSTAIN Center’s Travel Card (travel arrangements, travel reimbursements, reconciling of Travel Cards and Procurement Cards)
Supervise a part-time financial support staff
Provide grant-related administrative support to Center’s Faculty/Principal Investigator (PI)
Works well independently and as part of a multidisciplinary team to meet urgent deadlines and timelines
Performs other job-related duties as assigned
Supervision: Receives consistent general supervision conferring with higher level staff/faculty.
Provides support on hiring decisions. May supervise student interns and/or part-time
employees who perform similar duties that are routine in nature.
SUSTAIN Center Description:
About the SUSTAIN Wellbeing Coordinating Center
The SUSTAIN Wellbeing COMPASS Coordinating Center exists to enhance HIV/AIDS prevention efforts by incorporating attention to the role of wellness, trauma, mental health, and substance use, and to increase HIV treatment engagement. Efforts are focused primarily in the Southern United States that have the highest rates of HIV/AIDS. The SUSTAIN Wellbeing COMPASS Coordinating Centerworks closely with the other two COMPASS Coordinating Centers (the COMPASS Capacity Building and Shared Knowledge Needs Coordinating Center and the COMPASS Awareness, Education and Anti-Stigma Campaign Needs Coordinating Center) to coordinate and synergize efforts, minimize redundancy, and ensure the efficient use of resources.
The work of the SUSTAIN Wellbeing COMPASS Coordinating Center will ultimately: (a) reduce new HIV infections through intensifying HIV prevention efforts in communities in the South where HIV is most heavily concentrated, and expand efforts to prevent HIV infection using a combination of effective, evidence-based approaches that tackle wellness, mental health, trauma, and substance use; and b) increase access to evidence-based, culturally-competent, individualized care, with increased treatment engagement and improved health outcomes, for people living with HIV, by taking deliberate steps to increase the capacity of HIV service organizations in the Southern states.
Additional Info: Please include your resume or CV, and all other required documents indicated in the posting. Only applications with all required documentation will be considered. All positions at the University of Houston are security sensitive and required a criminal history check.
Bachelors and 3 years experience
Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.Requires a minimum of three (3) years of directly job-related experience.
Internal Number: STA006865
About University of Houston
Founded in 1927, the University of Houston is the leading public research university in the vibrant international city of Houston. Each year, we educate more than 40,750 students in more than 300 undergraduate and graduate academic programs, on campus and online. UH awards more than 8,000 degrees annually, with more than 200,000 alumni. UH is a Carnegie-designated Tier One public research university.