The Johns Hopkins Berman Institute of Bioethics seeks a Budget Specialist Position who will be responsible for processing accounts payable transactions and performing basic monthly reconciliation of accounts. This position will monitor and complete purchases, process routine financial transactions, process travel reimbursements, and enter basic financial data into University systems. The position also provides entry-level, professional sponsored funds management with specific responsibility for pre-award and post-award functions.
Assist department with onboarding new employees
Coordinate the timely and accurate set up of payroll (eform processing)
Process shopping carts in SAP, track purchasing orders, create good receipts and ensure that staff and faculty receive goods that they have ordered
Create new vendors in SAP as needed
Process Independent Contractor shopping carts and payments
Obtain, distribute, monitor, and reconcile logs for gift cards on a monthly basis
Reviews and approves procurement cards by the monthly deadline
Provides training for staff as required on financial systems
Work with faculty and staff to set-up Independent Contractors and verify the process is in accordance to University guidelines
Prepare and process KB15N's; journal entries; non-payroll cost transfers; shopping carts; on-line payments; expense reimbursements as needed
Track consultant, vendor and sub-recipient payments against agreement ceilings/purchase order balances and communicate funding shortfalls
Maintain adequate supporting documentation for financial transactions consistent with sponsor, University and department guidelines
Processes journal entries and cost transfers as needed, reconciling reports and research related payroll and financial data
Ensure proper management of all sponsored awards, by insuring all financial transactions agree with GAAP, NIH Grants Policy Statement, FDP, OMB, CAS, and University
In conjunction with the Sr. Administrative Manager, will monitor shared workflow and provide assistance and guidance to faculty, students and staff regarding payroll
Submit ISRs for new hires, position maintains, bonus supplements and other routine payroll functions
Enter hours into CATS and ensures documentation is accurate and approvals are obtained
Ensure complete and accurate personnel files are maintained
May work in online systems for VISA requests
Monitor E210 system for compliance
Work with Directors office on annual faculty appointment process as it relates to payroll
Work with academic office on post-doctoral fellowship and visiting scholar appointment process as it relates to payroll
Minimum Qualifications (Mandatory):
High School Diploma/GED
Three (3) years of related administrative and/or budget experience
Related coursework at the college level may substitute for experience to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 Undergraduate degree credits (semester hours) may substitute for one year of experience.For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Previous payroll experience
Work experience in a research, academic or university environment, and strong knowledge of SAP
Proficiency in COEUS and JAWS/SWIFT
Special Knowledge, Skills, and Abilities:
Ability to quickly learn various computer-based applications and data analysis tools
Strong analytical/problem solving skills
Excellent written and oral skills and the ability to communicate effectively are essential
Strong organizational, administrative, project management, and problem-solving skills required
Able to work independently under minimal supervision
Able to conduct research autonomously according to precise instructions
Ability to multi-task and maintain attention to detail
Able to exercise independent judgment to resolve minor problems arising while conducting research
Classified title: Budget Specialist
Working title: Budget Specialist
Role/Level/Range: ATO 37.5/E/02/OE
Starting Salary Range: $17.42 - $23.95 (Commensurate with Experience)
Employee group: Fulltime
Employee Status: Non-Exempt
Schedule: Monday-Friday –8:00am-4:30pm 37.5hrs/Wk - Telecommuting until Covid restrictions are lifted
Location: Deering Hall - 1809 Ashland Avenue, Baltimore, MD
Department name: 10003926-Berman Inst of Bioethics-Admin
Personnel area (School): BSPH – Bloomberg School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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