Position Purpose: The Coordinator, Initial Licensure Field Placements supports learning by working closely with the Director of Field Experiences/Placements and the partnership school districts to secure field experience placements for the School of Education teacher candidates. The Coordinator maintains databases, communicates with school district personnel, works with faculty to secure methods placements, knows how to work with Livetext, has extensive technology experience and expertise in Excel, Databases, the entire Word Suite of applications and tools, has the ability to multi-task, has outstanding attention to detail and can work in a fast-paced environment.
Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
Upholds the Mission Statement: Aurora University an inclusive community dedicated to the transformative power of learning.
Handle confidential information with tact and discretion.
Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.
Essential Job Functions:
Collects and processes all field placement applications using Access database or other database platform.
Processes placement requests for practicum/methods and student teaching candidates.
Processes placement requests from instructors seeking lab/practicum experiences in local school classrooms.
Acts as liaison to districts/schools to follow up and maintain on-going communication regarding placement requests.
Notifies methods/student teacher candidates of placement and requirements associated with placement.
Maintains Access database or other database platform of all student placements.
Creates reports and queries of placement information as requested by other faculty/staff.
Collects all cooperating teacher information including W9 honorarium forms to be processed to the Business Office.
Collects and manages all student paperwork required for student teaching ie: physical forms, TB, updated FP, etc.
Oversees clinical placement secretary functions pertaining to the position: ie: student files, requests made my SOEHP faculty/staff.
Acts as a liaison to the Kane County ROE for purposes of teacher candidate placements.
Maintains on-going communication with students regarding questions/inquiries .
Updates all field experience applications, manuals, notices, Moodle sites, etc.
Records and maintains all minutes from meetings related to field experiences ie: supervisor meetings, etc.
Gather and enter data and create reports regarding meeting diversity requirements for each teacher candidate.
Support and enter school and cooperating teacher information into LiveText Field Experience Module.
Support Livetext functions for faculty.
Processes and sends requests for honorariums for cooperating teachers.
Assists teacher candidates, university supervisors, staff and school districts with information about placements either by mail, phone or in-person.
Assists the Director of Field Experiences/Placements.
Essential Job Requirements:
High School Diploma required; College Degree Preferred
Technology, Databases, Microsoft Word Suite; Livetext; Business Office or Education Office
Strong communication and interpersonal skills
Proficient in computer knowledge: Databases, Microsoft Word Suite
Strong organizational ability and flexibility to meet ongoing job deadlines
Ability to work in a fast-paced office environment
Attention to detail
This is a Face-To-Face Position (This is not a Remote position)
Be Able to sit for long periods of time
Ability to life 10+ pounds
Ability to interact on the phone, in-person and/or via the internet or another media technology platform
Ability to move about the campus or meeting sites
Ability to move chairs from space-to-space
Aurora University is an Equal Opportunity Employer and is committed to becoming a model university of the 21st century. Toward this effort we are determined to have a faculty, staff, and student body reflecting the cultural demographics of the greater Chicago area.
Aurora University (AU) is an inclusive community dedicated to the transformative power of learning. It is committed to helping students discover what matters and build their life around it.
AU is a private, nonprofit, independent university accredited by the Higher Learning Commission. It offers more than 45 undergraduate majors — such as nursing, social work, business administration, criminal justice and psychology — and a wide variety of master’s and doctoral degrees that include social work and business administration. Degree programs are grounded in real-world experiences and are led by experienced, dedicated faculty members, nearly 140 of whom are full-time. The student/faculty ratio is 18:1.
Almost 6,000 undergraduate and graduate students take classes on two main campuses — Aurora University in Aurora, Illinois, and George Williams College in Williams Bay, Wisconsin — as well as the nearby Orchard Center in Aurora and the Woodstock Center in Woodstock, Illinois. Online classes are also available. The Aurora University campus is located 40 miles west of Chicago.
AU has 24 NCAA Division III teams competing in the Northern Athletics Collegiate Conference, Midwest Lacro...sse Conference, Midwest Women's Lacrosse Conference and Northern Collegiate Hockey Association. About 700 student-athletes compete in sports. AU has a rich history and tradition of success across the spectrum of sport offerings. From conference championships to NCAA Championship appearances to academic awards and community service, student-athletes and staff continue to bring excitement and a sense of pride to Aurora University and all of the Spartan fans across the country. At AU, we firmly believe that intercollegiate athletics should promote the character development of participants, enhance the integrity of higher education, and promote civility in society. Toward these ends, we strive to adhere to fundamental values such as respect, civility, honesty and responsibility. Student-athletes and staff are always expected to operate with the principles of sportsmanship and ethical conduct in mind.
Founded in 1893 in Mendota, Illinois, as Mendota Seminary, the institution soon changed its name to Mendota College. By 1911, it had outgrown its facilities and the following year changed its name to Aurora College and moved to Aurora, where its students could take advantage of a thriving business environment and easy access to Chicago. In 1985, Aurora College changed its name to Aurora University to better reflect the magnitude of its academic offerings. Seven years later, Aurora University and George Williams College traditions blended when the two institutions entered into an affiliation agreement that paved the way for a merger eight years later. In 2010, the Woodstock Center opened to meet the needs of students in McHenry County and surrounding communities.